AddressADMINISTRATION ASSISTANT - REDFERN, SYDNEY, NSW.
Everick Heritage has recently expanded its team of archaeologists and heritage professionals in our Sydney office. This expansion has provided the opportunity to employ a experienced Administration assistant for the Sydney office.
Why Everick: Since our inception in 2002, Everick has developed a strong client base and reputation for providing quality advice. In joining Everick, you will be joining one of Australia’s most dynamic heritage consultancies. We are a team that is passionate about supporting communities and affecting meaningful change in our industry. We focus on:
- Building a team of great people.
- Supporting our staff to utilise their strengths and specialisations.
- Prioritising long term relationships and giving back to the communities we work with.
Main Purpose of the role:
To carry out administrative duties as per the job specification and provide efficient Sydney based administrative assistance and support to the Principal – NSW and the NSW and Vic teams as required. The main function of this role is to ensure that the NSW Principal and the Head Office Administrative staff receive the correctly executed documentation to allow timely invoicing of jobs and supplier invoices and staff expenses are accurate and sent to Head Office for payment in a timely manner.
Requirements and List of Duties
Supporting the Sydney Principal and NSW/VIC Offices, you will bring your energy and enthusiasm to a diverse range of duties including but not limited to:
- Organising documents in the company document management system
- Preparation of executive expense claims for the Sydney Principal
- Preparation of travel requests in Clickup for Sydney staff
- Organising and ordering office supplies for Byron Bay & Sydney Offices as requested
- Follow up with NSW and Vic staff on Clickup reports to ensure hours worked are correctly recorded for billing
- In conjunction with the NSW Principal and Vic Principal, prepare monthly billing information on Clickup so that Brisbane based staff can prepare invoice for clients
- Assist the Brisbane based administration staff when required
- Assist Principal in preparation of budgets and tenders and Pre-Qualification forms
- Monitor the budget for jobs as instructed by the Principal and advise the Principal of any potential problems with the work carried out and the amount budgeted
- Maintain records of company vehicles operating in NSW so that clients can be charged mileage/daily car rates as per budgets
- Proof read reports as required by the Principal or senior NSW staff
- Assist in the preparation of PowerPoint presentations as required by the Principal
- Organise and arrange catering and other requirements for in-house client functions and/or meetings
- Upholding a strict level of confidentiality
- Utilize advanced Excel Spreadsheet skills to analyse budgets, assist with tender preparation and other uses as determined by the Sydney Principal
- Other clerical duties as requested by the Principal, CFO and Financial Controller
Company Assets
Be responsible for company assets
- Monitor company assets as they are returned to the office including vehicles.
- Ensure all company assets are maintained in a clean and serviceable condition.
- Advise the Logistics Coordinator when any company assets used in NSW require repairs or maintenance.
Hours of Employment
This position is a 40 hour per week office-based role. The ability to work from home would only be available under exceptional circumstances as the main role is to be a support for the Principal.
The ideal applicant will have a minimum of five years experience in a senior administrative role and have an advanced level of Microsoft office suite of programs.
An attractive salary commensurate with current Industry rates will be offered, based on the successful candidates’ skills and experience. All applications must be submitted with a CV and cover letter by no later than 14 June 2024 to ********@everick.net.au and ******@everick.net.au.
See more about Everick at:
www.everick.com.au and https://www.youtube.com/channel/UCHBIoOgIT_pulNHzRpZk9Iw
