Administration Assistant

This position is responsible for assisting the School Breakfast Program Manager with coordination and delivery of Foodbank WA’s School Breakfast Program state-wide. 

Working hours 

Part time role with school friendly hours 

0.4 FTE - 22.8 hours per week (3 days per week, 9am to 2.30pm)  

Benefits

Competitive remuneration package including salary packaging and the opportunity to be part of a dynamic, innovative, and long-standing community services organization.

Key responsibilities 

• Assisting with SBP membership enquiries and registrations 
• Providing phone/email support to SBP schools and prospective schools 
• Assisting with quarterly remote order management and scheduling 
• Assisting with school engagement activities (activities, communication, dissemination of resources, provision of advice) 
• Assisting with web ordering system use and troubleshooting for schools and branches 
• Assisting with Dynamics GP use and troubleshooting for branches 
• Liaising with Foodbank WA business units (administration, finance, operations, brand, marketing) as required. 
• Development of SBP policy & procedure documents 
• Support of SBP front desk operations (Perth) 
• Guidance for new SBP cardholders (Perth) 
• Administrative support of regional branch SBP operations 
• Assisting with Perth Airport School Fruit Van administration, communications and invoicing 
• Assisting with SBP Volunteer Awards initiative 
• Liaising with SBP service delivery partners 
• Filing, record and data management (electronic and manual)  
• Assisting with development of SBP case studies 
• Assisting in preparing content for eDM’s / reports / marketing activity, etc 
• Reviewing briefs and other correspondence 
• Raising PO requests 
• Assisting on acquitting budgeted work against contracts  
• Tracking SBP freight costs as directed 
• Assisting in credit card acquittals as directed 
• Performs duties in accordance with relevant Occupational Health and Safety and Equal Opportunity Legislation 
• Participates in regular monthly organisational wide meetings including the Monthly Muster and Toolbox meetings
• Any other tasks, duties or specific assignments which may arise as directed by the NET or SBP Manager

Essential criteria

• Administration role experience  
• Proficient in use of Microsoft Office product suite 
• C Class driver’s license and transportation. 
• High level oral and written communication skills 

Desirable Criteria: 

• Have a passion to make a difference in WA, within a Non-Profit Organisation
• Experience with Salesforce 
• Experience with Dynamics GP 

Personal attributes 

• Attention to detail
• Proactive thinking
• Positive
• Can do attitude
• Affable and engaging  
• Well presented
• Developed communication and organisation skills
• Enthusiasm for working collaboratively and in a team

Other Requirements

• Must be an Australian Citizen/ Permanent Resident  
• Hold valid Australian work rights 
• Current and valid WA driver's license 
• National Police clearance
• Medical assessment of current health
• Working with Children accreditation