Administration Assistant - Middle School

The role
Part Time position (Monday, Thursday & Friday 8:00am - 4:30pm)
Commencing: April - December 2024
8 weeks leave per annum

The Administrative Assistant supports the Personal Assistant to the Head of Middle School (MS) and is primarily responsible for the management of student attendance records.  This position is accountable for the efficient management of the reception and general administration in the MS Office.

Some of your primary duties and responsibilities will include the following:

• Provide friendly customer service to students, staff, and visitors
• Manage Middle School reception and office environment
• Maintain student attendance records and follow up with parents
• Issue student passes and process forms
• Organise and maintain student records
• Research and resolve student queries
• Assist in organising Middle School events and assemblies
• Manage electronic communications
• Assist with diary and appointment management
• Ensure compliance with security, child safety, and OHS standards
• Maintain office presentation
• Prepare and distribute various materials
• Organise bookings and AV requirements
• Assist with orientation for new students
• Input co-curricular activities into system
• Handle mail and archive materials
• Provide secretarial support as needed
• Document procedures and update office workflow
• Undertake small projects as directed

The school
MLC is a leading independent girls' day and boarding school in the inner east of Melbourne. Our unmatched breadth of learning and wellbeing experiences and environments inspires and supports MLC students to find and nurture their individual interests and talents and achieve their best.
Known for our commitment to excellence and innovation in education combined with the unmatched breadth of our curriculum, co-curricular activities, and College resources ensures our students discover their strengths and interests, nurture their talents, forge their own paths and achieve their best.
MLC students are empowered to be confident and resilient global citizens who possess the skills, knowledge, and attitude to thrive throughout every stage of their schooling and in an ever-changing, globalised world.

About You

• Proficiency in MS SharePoint, OneDrive, OneNote, PowerPoint, and MS Publisher
• Prior office experience
• Flexible availability
• Strong interpersonal skills
• Ability to maintain confidentiality
• Self-motivated and adaptable
• Capacity to handle multiple tasks and prioritise
• Excellent organisational skills
• Attention to detail
• Effective communication skills
• Deadline-oriented with initiative
• Team player
• Tech-savvy with MS Office Suite, internet applications, and databases
• Adherence to all College policies and demonstration of behaviours in accordance with the Child Safe Standards
• A current Working with Children Check and Police Check
• Be open to ideas, striving for excellence and have a high level of integrity

For further information regarding this position, please reach out to People and Culture at ***************@mlc.vic.edu.au or 9274 6460.

MLC puts child safety at the forefront and are committed to providing a child safe environment. The safety of our students is paramount and is the responsibility of all of our staff.
We encourage applicants to submit their applications as soon as possible, as early submissions will be reviewed and considered prior to the official closing date.