AddressAdministration Co-ordinator
Who we are:
Spectran Group are a proudly Tasmanian owned and operated, multifaceted civil construction and environmental management company employing ~200 staff across Tasmania. Spectran Group offer a range of industry leading solutions including Traffic, Civil Demolition, Asbestos, Transport, Environmental, Waste and Reprocess solutions.
Who we are looking for:
We are looking for a high-energy, experienced Administration Co-ordinator to join our team. We are seeking someone who is highly organised with a strong eye for detail to prepare and review critical company documents and tenders.
What you will be doing:
Providing high-level administrative support to the Business Development, Finance, Admin and Management teams.
Some of the key responsibilities of the role include:
- Assist the Business Development team with preparing tender submissions
- Maintain tender database and timetable
- Identify, collate and review tender requirements and input into CRM
- Attendance and minute taking at weekly Business Development meetings
- Document and file management
- Maintain admin@inbox and internet enquires
- First point of contact for phone calls and office visits
- Order and maintenance of office supplies
- Maintain corporate uniform register, including order and distribution of uniforms
- Assist with maintaining corporate processes and policies
- Support as required to the finance and accounts teams
- Ad-hoc administrative support to the Management Team
Skills and experience you bring to the team:
- 5+ years experience in an administrative support role
- Ability to co-ordinate multiple stakeholders to manage critical deadlines
- Experience with a CRM (ie, SalesForce, Monday) desirable
- An eye for detail with the ability to review high level documentation with accuracy
- Experience in the construction industry with tendering support advantageous (not essential)
- Able to exercise confidentiality and discretion
- Excellent verbal and written communication skills
- Excellent analytical and organizational skills
- Intermediate MS Suite (Excel, Word)
- Ability to use initiative and to think conceptually
If this sounds like you, and you have the drive and motivation to succeed in this role, with the opportunity for role growth within the company, and would like to join our team. If you would like to have a confidential discussion regarding this exciting role we have on offer, please contact our Group Accounts & Administration Manager, Tracy Ratcliffe, on (03) 6272 9***.
