Administration Officer

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

The School of Medicine and Dentistry strives to prepare the next generation of professionals and practitioners to tackle health and healthcare challenges in an ever-changing world. As a community, we are committed to building better health outcomes for all by delivering high-quality education, impactful research and engagement with and for the communities we serve.

We are currently seeking an experienced Administration Officer to join our dynamic team. Reporting to the Executive Support Officer at our Sunshine Coast site, this position works under general direction, to provide general administrative support to the day-to-day operations of the academic and professional staff team located at the Sunshine Coast Health Institute (SCHI) adjacent to the Sunshine Coast University Hospital. In addition to day-to-day administrative assistance, the position supports the delivery of (pre)clinical, classroom and simulated teaching and assessment, including our Years 2, 3 and 4, OSCEs (Objective Structured Clinical Exams).

Key responsibilities include, but are not limited to:  

• Provide general administrative support, record management, managing the flow of information, maintaining, and reviewing administrative processes and making suggestions for improvement.
• Organisation and coordination of events and teaching workshop/activities/exam days and other on-site events within SCHI (e.g., Careers Day).
• Liaise with other Elements within the University and work closely with the Course Support Team, as well as external organisations/agencies as required.
• Oversight of onboarding of casual academic staff and ongoing sessional timetable and timesheet management.
• Maintain/monitor budget expenditure, in conjunction with Academics/Phase Leads.
• Exam proctoring and assistance with assessment.

About you
What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact you’ll have on every community and every future.

To be successful in this role, you will need to possess:

• Relevant tertiary qualifications and subsequent relevant experience, or an equivalent combination of relevant skills, knowledge and experience;
• Strong interpersonal and written communication skills, including a demonstrated ability to contribute to a high-performing team;
• Outstanding organisational skills and the ability to manage competing priorities;
• Strong IT skills and experience in the use of the MS suite of programs and applications.

Given the nature of the role, we are also seeking applications from candidates with a demonstrated commitment to high-quality client service and who possess the ability to foster productive engagement with a broad range of stakeholders.

What we can offer
This is a continuing, full time position and will be primarily based at the Sunshine Coast Health Institute. As Griffith is a multi-campus University you may be required to work across other campus locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 5 range $76,236 - $85,525 per annum + 17% superannuation. The total FTE package will be in the range $89,197 - $100,064 per annum.

Why Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Wide range of Learning and Development opportunities
• Salary packaging options and corporate health discounts
• Support with future learning opportunities through our educational staff assistance scheme
• Opportunities for internal mobility

How to apply
At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role (please refer to the About You section above and the position description).
• Current curriculum vitae/resume including full contact details.

Applicants must have unrestricted working rights. VISA sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

For further information about this role, please contact Ms Kirri Dittmann, Executive Support Officer, School of Medicine and Dentistry via email at **********@griffith.edu.au or on 07 5202 0***.

For application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner at *******@griffith.edu.au. 

For application support, please contact People Services on + +61 (0) 7 3735 4011 and quote reference number REF5412K.

Closing date: Wednesday, 26 June 2024 at 11:59pm AEST. All applications must be submitted online.

Please allow at least 1 – 2 weeks from the closing date to expect an application update.