Administration Services Officer

Polly Farmer Foundation is an established and well-recognised not-for-profit organisation, that has delivered outstanding outcomes in supporting the academic performance and aspirations of Aboriginal and Torres Strait Islander students for more than twenty-five years.

The Polly Farmer Foundation (PFF) is committed to providing employment and educational opportunities for Aboriginal and Torres Strait Islander people across our workplaces and in our programs.

We are currently recruiting for an Administrative Services Officer to join the Polly Farmer Team in our head office based in East Perth WA. Reporting to the Chief Financial Officer, you will provide administration and accounting support to the foundation management and program staff. Part of your role will also include ensuring the smooth running of the office on a day-to-day basis. 

As a member of a dynamic and growing organisation, the Administrative Services Officer must be committed to the foundation’s vision, capable of managing multiple tasks and contribute to meeting organisational priorities and deadlines.

• Provide professional front-line communication with all key stakeholders including program staff, program and funding partners and communities and families supported by the foundation’s programs.
• Undertake administrative and accounting functions of the foundation and ensure they are conducted in accordance with internal policies and procedures
• Provide support to the CEO and management team on a daily basis
• Support the effective functioning of internal management committees
• Assist and support the program management team and field staff
• Undertake general administration duties, including receptionist
• Manage the foundation’s public email account 
• Assist in the delivery of some of the foundation’s programs.

• Excellent communication skills and ability to build internal and external stakeholders 
• Understanding of the Foundation’s purpose and mission 
• Certificate III Business Administration and Accounting or equivalent (Desirable).
• XERO experience (Desirable)
• Graduates of the Polly Farmer Foundation Follow the Dream program are encouraged to apply.

1. Knowledge of MS Office including Outlook, Word and Excel
2. Experience in a similar role/s
3. Developed written and interpersonal communication skills
4. Ability to establish effective working relationships with diverse stakeholders
5. Developed organisational skills
6. Demonstrated flexibility, including working in a team and accepting and sharing tasks
7. Ability to manage workloads and prioritise with tight timeframes
8. Knowledge and understanding of Aboriginal and Torres Strait Islander culture, society and the issues affecting Aboriginal and Torres Strait Islander people is required.

• Aboriginality is a genuine qualification for this position as per (section 50D) of the Equal Employment Opportunity Act 1984
• Hold a current WA driver’s licence 
• Hold or willing to undertake a National Police Check
• Hold or willing to obtain a Working with Children Check

We strongly encourage Aboriginal and Torres Strait Islander people to apply.

For further information, or to discuss the role, please contact Karleigh Barras at (08) 9443 7***.