Administration Support Officer

Create our future together at the City of Greater Geelong
At City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung country such a great place to live, work and study.

We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we’re building in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.

Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.

We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.

If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit apply – we’d love to meet you!

We particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, people with diverse culture and linguistic backgrounds and people with disability.

About the role
As the Administration Support Offier within Community Care, you will provide high quality administrative support across the department to enable the wider team to service clients and carers.

This role plays a crucial part contributing to the success of the department and the service we deliver to the Community. Strong attention to detail, timely manner and accuracy are imperative to this role, as well as a customer first attitude towards everything we do.

This is a temporary part-time contract until 30th June 3023. 64 hours per fortnight.

Key responsibilities include:

• Provide a range of clerical and administration services to the Community Care department.
• Attend to enquiries within the scope of the role, internal and external.
• All candidates should display integrity, responsibility, respect for others and the ability to be innovative.
• An understanding of the importance of confidentiality.
• Monitor debtors and pursue, in consultation with supervisor, outstanding amounts.
• Maintenance of office equipment, stock, stationery and individual portfolios as directed by supervisor.
• Develop an understanding of Community Care Programs and the roles of the staff in the Community Care department

About you
To be successful in this role, you will have previous experience working in a fast paced administration role.

Essential Experience:

• Proficient and accurate use of a wide range of software applications. Experience with Carelink is direable.
• Strong organisational skills with capacity to prioritise work, meet competing demands and timelines with minimum supervision.
• Knowledge of community services and agencies involved in community care of the frail aged, people with disabilities and their carer’s.
• Administrative experience in an office environment, with experience in word processing, spreadsheet and data base software packages, accounts payable and receivable, and data entry.

The health and safety of our people is our highest priority. It is our current policy to ask for your COVID-19 vaccination status. You have the right not to disclose your vaccination status, and successful candidates who are not vaccinated or do not want to disclose will go through a simple risk assessment process.

If this sounds like the role for you, then click apply now!

A career with us
With flexible working options, our people have choice in how and where they work. Our employees connect with us from across the Greater Geelong region and beyond.

Central Geelong-based City employees are moving to our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.

We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process and how this role can be flexible for you.

We offer:

• flexible work arrangements including RDO options in specified work areas
• salary sacrificing and novated lease options
• cultural and ceremonial leave
• study leave
• paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
• IVF, surrogate and miscarriage bereavement leave
• training and career development opportunities
• a healthy and safe environment
• our employee wellbeing program
• corporate membership rates for health insurance
• corporate membership rates at Swim Sport and Leisure facilities

Applications and Enquiries

Enquires: Cheryl Swayn | cswayn@geelongcity.vic.gov.au

If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.