Administrative Assistant

About Weltrade Packaging

Weltrade Packaging leads the way in sustainable packaging solutions, specialising in both importing and manufacturing. Located in Molendinar, our team thrives on innovation and sustainability, backed by a workplace that values fun and team achievement. With benefits like onsite parking and early finishes on Fridays, we offer a vibrant work environment where you can truly make a mark.

The Role:

We're seeking a highly organised and energetic Administrative Assistant to keep our operations running smoothly. This role is crucial in supporting multiple departments, ensuring efficiency and effectiveness in our daily operations.

Key Responsibilities:

• Supporting Accounts:

Report directly to the Company Accountant.

Reconcile freight bills.

Liaise with IT support to implement fixes and update email signatures with marketing footers.

• Supporting Sales:

Handle customer phone enquiries and direct them to the appropriate sales representative.

Manage dispatch and receipt of all outgoing and incoming samples, ensuring timely deliveries.

• Supporting Operations:

Responsible for managing the end-to-end process of importing goods, co-ordinating shipments, liaising with suppliers and freight forwarders, monitoring the progress of imports to ensure timely delivery and updating our ERP software accordingly.  

Maintain accurate records, resolving any issues that may arise during the import process.  

Calculate and enter all landed costs into the software.  

Attention to detail is essential.

• Supporting management 

Ad hoc duties as required.

About You:

Minimum 5 years of experience in an administrative role, preferably with a background in wholesale or logistics.

Exceptional attitude and phone manner.

Intermediate to advanced skills in Excel for effective data organisation and reporting.

Experience with ERP systems; Netsuite experience is advantageous but not mandatory.

You are known for your energy, positive attitude, and meticulous attention to detail.

Why Join Us?

Why This is a GREAT Role

1. INNOVATION we make cool stuff right here on the Gold Coast!
2. GROWTH we are an established company excitedly in growth mode, enjoy security and opportunity with us.
3. IMPACT we care about prioritising sustainable packaging options.
4. LEADERS in our field, you will learn from the best.
5. TRAINING we will train you in our product range, processes, and systems so that you can thrive.
6. VARIETY no two days are the same.
7. FUN come and have fun with us, it’s literally one of our values. 
8. PERKS onsite parking, early finish on Fridays, Monthly staff morning tea gatherings, quarterly staff functions, awards and more.
9. SUPPORT guidance and assistance from mentors to enhance your learning

How to Apply:

Please send your CV and a cover letter highlighting your administrative expertise and why you're a perfect fit for Weltrade Packaging. 

All applications are to be through SEEK no agencies please.

We're excited to see how your energy and attitude will make our team even better!