Administrative Assistant

Notes to applicants:

• Most roles at Dimensional will be part of our best-of-both hybrid working model which includes working 3 days in the office. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.
• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.
• If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

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The Business

Dimensional Fund Advisors is a global investment firm guided by deep convictions about the power of capital markets. We are a leader in applying advanced financial science to equity and fixed income investment strategies. By employing a rigorous and systematic investment approach, we seek to capture what the market offers in all its dimensions.

For more than 40 years, we have translated research into real-world investment solutions for clients. Headquartered in Austin, Texas, with 13 offices around the world, Dimensional manages $990 billion (AUD) globally as of December 30, 2023.

The Opportunity

This is an ideal role for an individual who has experience in Hospitality, Corporate Administration and Events. The successful candidate will take on front-of-house and back-of-house reception duties, general office administration and the planning and execution of onsite events that support the firm's strategic goals. The successful candidate will work alongside a Receptionist, and will operate as part of a global team responsible for supporting the facilitation of superior customer service for Dimensional's clients and staff.

Responsibilities

• Support the daily function of reception front-of-house and back-of-house duties.
• Meet and greet all visitors including screening and directing incoming calls.
• Coordinate logistics for onsite internal and external client conferences and meetings including audio/visual services, food and beverage, décor, set-up/breakdown, and vendor management.
• Maintain office facilities and vendor coordination for the Sydney office.
• Log, track and follow through on facility requests (cleaning, security, waste management, lighting, plumbing, electrical and air conditioning)
• Manage stationery and supplies to maintain kitchen and utility rooms daily.
• Co‐ordinate new starter set-up including seating, security pass, computer, phone and stationery.
• Communicate with global Corporate Services team daily for set-up and troubleshooting as required.
• Special projects as required.

Requirements / Qualifications

• Previous front-desk experience, or experience in hospitality, conferencing, or events in a corporate setting or five-star hospitality environment.
• Ability to work equally well in a team environment and independently.
• Ability to interact with executives, internal staff, and external clients.
• Self-starter who is an independent thinker, capable of managing multiple projects and meeting deadlines.
• Detail-oriented with the ability to multi-task across different project and events in parallel.
• Exceptional organisational and follow-through skills.
• Excellent verbal and written communication and interpersonal skills.
• Strong computer skills, with the ability to learn programs as needed.
• Knowledge of the finance industry is a plus.

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status. This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status. This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.