Administrative Assistant

Full Time Fixed Term role until December 2024Annual Salary $49,833 - $55,067 + SuperLocated at our Preston Campus, close to the Preston Market and public transportAbout the Organisation:Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.About the Role:The Administrative Assistant for EAL works as part of the administrative team, working in a flexible and collegiate manner to ensure that the Institutes policies and procedures are followed, efficient and effective student administration is provided and dealings with employees and the public is professionally undertaken.Duties:Provide proficient use of software (e.g., Outlook, MS Word, SharePoint, CELCAT, Student Management System).To provide secretarial, administrative and reception duties and assist in the maintenance of quality and information systems relevant to the operational needs of the department.Provide high level customer service - including facilitating prompt responses, disseminating accurate and timely information, and ensuring all enquiries are handled with tact and diplomacy.Provide accurate and consistent record keeping and maintenance, including filing systems.Provide general administrative duties - including correspondence, meeting administration, resource and database maintenance, reporting, and assist with raising purchasing orders for approval.For a full list of key responsibilities and duties, please view the position description.Skills and Experience Required: A current Police Check and Working with Check (Employee).Preferably bilingual, speaking Arabic.Appropriate vocational or other qualification and/or extensive experience in administrative support roles.Demonstrated high standard of administrative and organisational skills.Experience in, or ability to undertake, proficient use of systems relating to the student life cycle and apprenticeship data.Demonstrated ability, commitment and attitude to the provision of high level interpersonal skills to enable effective communication and liaison with stakeholders.How to Apply:Please submit the following documents for your application to be consideredCurrent CVCover Letter (Please ensure that you address the Key Selection Criteria outlined in the position description)For further information on the role, please contact the hiring manager via email: katiazgheib@melbournepolytechnic.edu.au or via phone: (03) 9269 1032.If you email us, please make sure you put the job title and job number in the subject line.Please note, applications received via email will not be considered - you must apply via the website.We will be shortlisting immediately don’t delay, apply today!Recruitment AgenciesPlease be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.Diversity and InclusionMelbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islander peoples, people with disabilities, people who are LGBTIQ+ and people from culturally diverse backgrounds to apply for this job, with age being no barrier.