AddressWe are a busy renovation, maintenance and design business looking to recruit a friendly, professional and experienced front of house office administrator.
Office Administration Job Description
Your role as our Office Administration will be to ensure a proper flow of office and trade team procedures and maintaining a positive and friendly image of our company. Your duty would be to support the office director and management team by carrying out common office duties and acting as the first line of contact to visitors, customers, and vendors in person, online, and via phone.
We are looking for a reliable Office Administrator willing to undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate will be trustworthy, self-motivated and competent in prioritising and working with little supervision.
Office Administration Duties and Responsibilities
Your key duties and responsibilities as an Office Administration would be:
- Warmly greet visitors, answer and direct phone calls promptly, maintaining team efficiency by maintaining statistics and assisting the management team and book keeper with essential financial data.
- Look after administrative duties, such as generating and distributing contracts, letters, spreadsheets, forms, client inquiries and emails.
- Assisting with quoting and billing by preparing and sending invoices, maintaining client databases, tracking accounts
- Updating documents used by accounting, production, and field services as requested
- Coordinating and overseeing all office activities.
- Ensuring that all relevant company procedures and policies are being upheld by all team members
- Control the office supplies state and make sure it is well stocked.
- Ordering uniforms as required.
- Supervise cleaning team and maintain cleanliness in the office space.
- Organise team events and meetings
Office Administration Requirements and Qualification
- Work experience of at least 5 years as an Office Administration.
- Proven recent administrative experience.
- Excellent written and verbal communication skills.
- Strong time-management skills and ability to multitasking
- In-depth knowledge of office management and accounting processes
- Hands-on experience with office management computer programs such as Xero, Excel etc
- Solid interpersonal skills.
- Experience in managing budgets and expenses.
- Skills to develop internal processes and filing systems.
- Comfortable handling confidential information.
- Able to handle difficult situations calmly and in a professional manner.
