Address
Form of workAs one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage an APS4 Executive Assistant on a contract for 7 months, with 1 X 3 months extension option.
Duties and Responsibilities:
- Diary and inbox management, including fielding telephone calls and emails, coordination of meetings and events, and drafting and tracking correspondence.
- Preparation for meetings, including preparing and following up agenda items, action items, talking points and secretariat administration.
- Managing branch coordination activities and assisting with workflow management, ensuring tasks are completed, deadlines are met, with the right level of priority placed on them.
- Aiding the branch with accommodation/property needs, committees, branch meetings or events.
- Anticipating requirements for meetings, ensuring briefing materials are prepared prior to meetings.
- Preparing minor correspondence, minutes and other written material as directed.
- Maintaining up to date contact lists or organisation charts.
- Coordinating and managing travel and conducting monthly credit card acquittals.
- Resolving problems and taking initiative to identify alternative courses of action.
- Liaising with a variety of internal and external stakeholders.
- Other duties may include managing record keeping in accordance with departmental processes or corporate resources such as managing leave calendars, organisation charts, phone lists, etc.
Desirable – Prior Executive Assistant experience.
We are seeking a candidate with the following skills and capabilities:
- Strong commitment to be an effective team member and deliver quality customer service.
- Well-developed communication and interpersonal skills including demonstrated ability build and sustain positive relationships with stakeholders and actively contribute to a positive team culture.
- Demonstrated ability to work under pressure including the ability to achieve outcomes, prioritise work and meet deadlines.
- Capacity to engage with complex issues and display sound judgement, resilience, and problem-solving skills
- A minimum of Baseline security clearance is required.
If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Sharrane Martin on 02 6268 9*** or email ***************@chandlermacleod.com for further discussion.
Please Note – The due date for this submission is 17/11/2023.
