Aps4/5 Safehand Mailroom Administration Officer

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage an APS4/5 Safe hand Mailroom Administration officer on a contract.
Location: Canberra, ACT
Contract Length: 12 months, with option to extend for 2x12 months
Security/Eligibility Requirement: Negative Vetting Level 2 Security Clearance
Requirement
Our client has a requirement for a Mailroom Administration officer The safe hand Mailroom Administration officer works within a team environment providing general assistance to the safe hand mailroom staff and its clients.
Responsibilities:

• Prepare, label and weigh packages for international delivery.
• Register and receipt mail items.
• Load and unload mail trucks.
• Drive distances to deliver mail.
• Arrange pickup times with mail carriers.
• Provide shipping quotes, as required.
• Assist in the preparation of diplomatic courier travel documentation, like laissez-passer and manifests.
• General accounts payable duties, including preparing and emailing invoices, following up outstanding invoices.
• Possible travel to escort diplomatic bags containing classified and sensitive material between the Department and Australian diplomatic missions.

Skills and Experience Required:
Core Technical Skills -

• Able to lift 30 kg
• Able to drive distances
• Detail-oriented
• MS Office knowledge

Non-Core Technical Skills -

• Verbal and written communication skills
• Research and analytical skills
• Problem-solving skills and judgment
• Stakeholder engagement and customer service skills
• Time and project management skills
• Information and record management skills

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to walk; reach with hands and arms; push a loaded dolly/hand truck; sit in a vehicle; and sometimes work in confined spaces.
• The employee is required regularly to lift weights of up to 30kg. Work is irregular or long hours.

Capabilities Required:
Ability to complete assigned and perform routine tasks required of the mailroom, including:

• Ability to sort incoming and outgoing mail as directed.
• Ability to pack and prepare mailroom bags for dispatch.
• Ability to receipt mailroom bags.
• Ability to learn basic operations of mailing equipment and software, phone systems, windows-based computers, and other software programs as necessary.

Physical attributes required while working within the mailroom, including:

• Ability to lift and heavy bulky items.
• Ability to drive long-distances - up to 4 hours.
• Ability to work sometimes, long and irregular hours.
• Ability to demonstrate attention to detail to ensure travel documentation is accurate
• Ability to deal with stressful situations and different types of personalities in a calm manner
• Ability to effectively communicate to assist clients
• Including the ability to explain the services provided by the mailroom and/or requirements of officers when travelling with diplomatic mail.

Qualifications Required:
Mandatory -

• Office Administration- General duties

Desirable -

• General Administration

Certifications -

• ASISC pass, or ability to gain an Australian ASIC pass Current driver's licence

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Isaac Benjamin on 02 6268 9769 or email Isaac.Benjamin@chandlermacleod.com for further discussion.
Please Note - The due date for this submission is 16/02/2024.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion