Archives_Corporate Records Review Project Manager

View PositionPosition DetailsReference Number 25855
Position Title Archives_Corporate Records Review Project Manager
Employment Type Fixed Term Full Time
Location Parkville, Sandringham
Salary $106,465.00 to $109,320.00
Hours Per Week 38
Position Summary

• Full time, fixed term until 30th June 2025
• Full time on-site Carlton office, with multiple public transport options available.
• $106,465.00 - $109,320.00 + salary packaging + super + 5 weeks annual leave

The Royal Women’s Hospital is one of Australia’s oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.About ArchivesThe Archives Department will primarily be based at the Carlton site, however work will be undertaken across both Parkville and Carlton campuses. It is responsible for overseeing both the historical and cultural memory of the hospital as well as the management of the hospital’s corporate and acute records. This service sits under the Health Information Services (HIS) structure.Health Information Services (HIS) at the Women's covers a range of services including Electronic Medical Record (EMR) support, scanning, medical record retrieval for patient care and research, clinical coding, statutory reporting and data integrity, Privacy, Freedom of Information (FOI) requests, medical enquiries/release of information (ROI) requests and medical transcription (outpatient service).HIS also looks after the Archives Department, which is responsible for overseeing both the historical and cultural memory, as well as advising the corporate records retention & destruction process for the hospital, according to relevant statutes, legislation and retention authorities.HIS sits within the Informatics Department which has 4 key portfolios:

• Electronic Medical Record (EMR)
• Business Intelligence & Analytics
• Health Information Services
• Archives

This Project Manager role will be responsible for implementing the outcomes of the completed Archives review and will be responsible for project and change management from planning through to execution and benefits monitoring stages. Please note: this is a hands-on position with the incumbent undertaking a lot of the deliverables.The Project Manager will work collaboratively and harness the expertise of multiple stakeholders to deliver proposed improvements. The type of project in scope will deliver systems and efficiency improvements, new business practices, sustained change and contribute to exceptional experiences for our patients and staff.This position will undertake and manage a tender process from inception through to completion for the Women’s Secondary Storage facility in late 2024. There will also be an opportunity to review records that may be considered for destruction according to Public Records Office, Victoria (PROV), Retention and Destruction Authority (RDA).Reporting to the Manager, Health Information Services, this position utilises project management discipline and methodologies (ie. Prince2, Agile etc), business acumen and engagement skills to ensure strong collaboration and successful execution of high-value, high-impact projects.A regular day will see you:

• Develop a project plan to ensure outcomes of the completed Archive review are scheduled and delivered within project timeframes, with a major review into transitioning an Access Database into a suitable content management solution, as well as a plan for digitising of Archives content.
• Drive end to end project delivery through day-to-day management of activities against the project plan. This will include in many cases actually developing the artefacts/deliverables, i.e. updating policies, processes, tools, writing communications, and being quite hands-on in the tasks where necessary.
• Ensure projects have clear objectives, effective resource allocation, realistic timelines and risk assessments
• Prepare written reports to communicate progress and inform projects decisions, including briefings, discussion/decision papers, project proposals and status reports
• Evaluate systems and processes to identify potential projects and to continuously improve systems
• Contribute to the overall performance and positive culture of the HIS team and broader organisation

About youWrite a sentence or two about the type of person you are looking for, the soft skills required.You’ll bring with you:

• Tertiary qualifications in one of the following: information studies (Records and Archives Management), records management, health information management, project management, or equivalent
• Extensive business improvement and project management experience including hands-on project management leadership
• Knowledge and/or qualification in one or more methods - Project Management, Change Management, Co-Design, Problem Solving and Facilitation
• Team player who understands the value of sharing information, develops and maintains constructive relationships and shows commitment to team objectives
• Self-motivated and ability to get on with tasks proactively
• Deal with concepts and complexity comfortably and able to balance competing and / or conflicting priorities
• Confident and enthusiastic in involving and engaging all stakeholders
• Strong creative problem-solving and decision-making skills
• Ability to set realistic deadlines, drive results to achieve timelines and juggle a busy work plan
• Focus on quality with attention to detail and achievement of successful outcomes

Our benefitsAt the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:

• $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
• Public transport options at our doorstep and end of journey facilities for cyclists
• Onsite childcare centre and breastfeeding rooms
• Mentoring, learning and career development opportunities
• Five weeks annual leave, 17.5% leave loading, monthly ADO’s and purchased leave options

Inclusion and belongingThe Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, physically, linguistically, culturally and/or gender diverse, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited.Join us!If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory National Police Check, a Working with Children Check and three COVID-19 vaccinations, and may include a range of additional vaccinations including influenza, as required by the Department of Health. If you need assistance or require any reasonable adjustments to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and we encourage you to still submit an application if you have relevant experience you could apply to this role.
Selection Criteria Essential: Tertiary qualifications in one of the following: information studies (Records and Archives Management), records management, health information management, project management, or equivalent
Contact Person Angela Mayhew
Contact Number (03) 8345 2600
Closing Date 29/04/2024
Position Description Archives_Corporate Record Review Project Manager Position Description 2024.pdfSharePlease note that this position will close at 11:45pm on the closing date.
Please ensure your application is added before this time as we do not accept late applications.