Assistant Accountant

Accounting Assistant to Company AccountantCompany ProfileTotal Aircon Fittings West (TAFW) has been in operation for over 9 years and has been a preferred wholesale supplier of air conditioning fittings and machinery distribution solutions providing superior quality products at competitive prices. TAFW is a key supplier to the HVAC industry in Australia.

We are seeking an experienced accounting assistant to join our friendly team who will be responsible for preparing accurate, timely and error-free accounts in collaboration with the finance director and in line with work schedules. Regular tasks will include processing and reviewing payroll, accounts payable/receivable and bank reconciliation.

Summary

Position: Assistant Accountant with a view to becoming Company Accountant

This is a full-time position located in Auburn – Sydney Inner-West

Reports to: The Finance Director

This position works in collaboration with the Finance Director and is required to manage general accountant duties and ensure company processes run smoothly.

Duties & Responsibilities

Key Performance Indicators

· Collaboration with the Finance Director to deliver payroll, bank reconcilliations and compliance

· Attend to client queries and communicating timely solutions

· Ensure security and integrity of company accounts

· Responsiveness to tasks assigned and completed on time

Accounts Receivable:

· Prepare and process invoices, liaising with customers and dealing with invoicing queries

· Assist in setting up new customers

· Allocate customers payment

· Assist with chasing outstanding debt and investigating discrepancies

· Prepare and process customer statements

Accounts Payable:

· Process suppliers’ invoices, liaising with suppliers and dealing with purchasing queries

· Assist in setting up new suppliers

· Allocate suppliers payment

· Enter receiving stocks from suppliers

· Assist with stocks count and investigating discrepancies

· Prepare suppliers’ statement for month-end payment

· Process Petty Cash expenses and staff claims receipts

Payroll:

· Process and review payroll accurately and on time

· Advise Finance Director when files are ready for bank authorisation

· Review and lodge with ATO

· Review accuracy of payroll Eg salary sacrifice payments

Monthly/Quarterly/Annual Tasks:

· Process outstanding journals and end of month adjustments

· Reconcile all balance sheet and income accounts

· Run reports to budget check for unexplained variances

· Prepare MYOB papers

· Prepare, review and lodge BAS/IAS and FBT returns by due date

· Review and pay superannuation liabilities

· Assist in preparation year-end reconciliation

· Maintain and update register including depreciation and reconcile general ledger

Banking:

· Process all transactions in bank statement

· Complete weekly and monthly bank reconciliation

· Complete weekly and monthly cash reconciliation

· Assist with general ledger inquiries and follow up to correct discrepancies

Office Administration:

· Perform clerical duties, including, but not limited to, mailing, and filing correspondence, placing orders, and answering phone calls

· Cover reception upon occasion

· Interact with clients, visitors, and suppliers

· Sort and distribute incoming mails and emails

· Type correspondence, meeting notes, and forms among other documents

· Photocopy, scan, and file appropriate documents

· Maintain accurate records and enters data

· Assist with organizing events when necessary

· Sign for delivered packages and distribute them to the appropriate recipient

· Interact with directors when necessary

· Maintain stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary

· Assist in ad-hoc duties when required

Essential Skills and Experience required:

· Tertiary qualified in an accounting discipline

· Experience with hands-on bookkeeping/payroll/accounting including BAS, FBT and other taxation reporting

· Demonstrated experience with accounting software MYOB

· High level numeracy and reconciliation skills, with demonstrated attention to detail

· Demonstrated ability to use initiative,prioritise deadlines

· Strong communication and interpersonal skills

· Strong knowledge of Microsoft Office programs

· Vietnamese speaking (desirable)