Address Job Description
Location: Melbourne | CBD
Job type: Part time / From 29/01/2024 - 27/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1395530
Selection Criteria
SC1 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.
SC2 Demonstrated high level of personal integrity, professional standards and work ethic.
SC3 Demonstrated high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.
SC6 Provide an example from your experience that demonstrates your understanding of Cultural Safety in working with Indigenous and culturally or linguistically diverse staff.
Role
The successful applicant will be required to work 9:00am - 3:00pm Monday to Friday and will be based at 930 Park St, however may be required to work across other campuses/sites within Parkville College. The successful applicant may also be required to work some school holiday periods.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Administration Functions/Responsibilities
Responsible for answering of phones, transferring calls and effective recording/sending of messages.
Provide high-level administrative support including work processes, document preparation, information collation and reporting, database and spreadsheet management.
Provide general meeting support including:
Booking meetings and arranging follow up calls
Maintaining meeting rooms to a clean and tidy standard
Photocopying/preparing of documents for meetings
Booking of training/meeting venues and organizing catering
Responsible for maintaining stock levels and stationery items for the Administration building in consultation with the Director HR and Business Services.
Responsible for incoming and outgoing mail, shipping and receiving, maintaining the mail storage spaces, and managing mail communication systems.
Provides recruitment support including scheduling interviews, supporting the HR team with preparing recruitment paperwork and completing reference checks.
Responsible for supporting the maintenance of efficient filing systems (both hard and soft copy records)
Process school wide finance including but not limited to creditor payments, purchase cards and cash handling responsibilities as required.
Responsible for maintaining College contact lists.
Ad hoc Finance and Administration tasks as required under supervision.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Location Profile
Parkville College is a multi-campus college spanning Parkville Youth Justice Precinct, Malmsbury Youth Justice Precinct, Cherry Creek, Secure Welfare units in Maribyrnong and Ascot Vale and our Flexible Learning Centre in Fitzroy.
Parkville College is a registered specialist school that delivers senior secondary certificates for all children and young people detained in the custody of the Department of Justice and Community Safety, and the Department of Families, Fairness and Housing.
The college delivers education to, and in the best interest of, some of Victoria's most vulnerable, yet inspiring young people who are filled with enormous potential. The Parkville College education model incorporates strong local partnerships to deliver a flexible range of educational opportunities including VCAL and VET, in addition to the provision of holistic support to meet well-being needs and rehabilitative goals. In recognition of the custodial environment and existing educational disadvantage, the school program includes weekends and term breaks, to enhance the learning opportunities for the children and young people in custody and secure services.
Other Information
Parkville College is guided by the Department of Justice and Community Safety (DJCS) and the Department of Families, Fairness and Housing (DHHS) operating policies and procedures. Employees, service providers and contractors must be triple-dose vaccinated to attend any site.
