Business Development Coordinator - International & Exhibitions

Australia's premier convention, exhibition and entertainment precinct, ICC Sydney is a world class brand, managed by a close-knit family of extraordinary people.

More than a venue, we are a community of passionate professionals that place our people first.

About the role:

We are looking for a dynamic Business Development Coordinator to provide high quality comprehensive administrative support to the International and Exhibition Business Development teams to ensure the smooth and efficient running of the department. General responsibilities include:

• Receive and field enquiry calls and emails.
• Action all Business Development - International & Exhibitions related requests in conjunction with Senior Manager, Business Development (SMBD) & Business Development Managers (BDM).
• Develop and maintain strong knowledge of ICC Sydney products and services and a solid understanding of venue operations.
• Be well informed of BD related policies and procedures and application of same.
• Develop understanding and knowledge of key customer base.
• Preparation and follow up of conference and exhibition proposals, room schedules and hiring agreements in conjunction with SBDM and BDMs.
• Maintain event calendar, placing/amending tenancies, and review availability as instructed by SBDM and BDMs.
• Preparation of relevant team and sector reports as required.
• Coordinate internal/external meetings, preparation of meeting agendas and taking of minutes as and when required.
• Assist in the management and maintenance of the database.
• Coordinate familiarisations, site inspections, and client engagement activities.
• Travel management and itinerary planning.
• Process of expense claim forms.

Why ICC Sydney?

Through its policies and team member benefits, ICC Sydney is committed to prioritising equitable, sustainable, and innovative practices for all team members and visitors. This includes people with disabilities and all abilities, First Nations People, people across all generations, LGBTQIA+ people, new Australians as well as parents and carers and their families (from any family structure). A diverse, in-house team of passionate professionals fosters an environment of collaboration, inclusion, and service excellence.

• Free and fresh daily meals.
• Heavily discounted car parking and dry cleaning.
• Additional and generous leave opportunities including paid wellbeing leave and volunteer leave.
• Purchased leave, novated leasing and salary sacrificing options.
• Team social events; regular companywide meetings and networking, annual awards night, social clubs and committees and diversity and inclusion activations.
• Access to discounted or complimentary event tickets.
• Regular professional development and learning opportunities.
• We encourage your work life balance and offer flexibility to suit you.
• As an international company, ASM Global can offer future career opportunities throughout our global network of venues.
• CBD location close to public transport and in the heart of the Darling Harbour precinct.

Required Skills & Experience:

• Qualifications in business, event management or sales/marketing.
• Minimum 2-3 years' experience in the business events industry.
• Working knowledge of MS Office suite including Outlook, Word, Excel and PowerPoint.
• Knowledge of Momentus (ideal).
• Ability to manage multiple tasks and prioritise work.
• Ability to work under pressure and meet deadlines.
• Excellent written and verbal communication skills.

The successful candidate will be well organised with exceptional attention to detail and a demonstrated track record of delivering quality administrative outputs in a fast-paced environment. As a solution-driven self-starter, you will possess a strong sense of initiative and the ability to collaborate effectively to reach optimal outcomes for the Business Development team and ICC Sydney. With excellent personal presentation and grooming, you will have a warm and professional communication style and a proven ability to build relationships with internal and external stakeholders across all levels.

What to expect next?

If this sounds like the right role for you, we look forward to receiving your application.

At ICC Sydney, we trust your resume covers your skills, but we're also looking for like-minded passionate, warm, and friendly people to continue to build on our strong culture. Should your application progress, you will be invited to attend an interview.

We are proud to support a diverse team of world class professionals. Our welcoming and inclusive workplace invites you to put your best self forward throughout our recruitment process, and so if any adjustments are required at any stage of the recruitment process, please reach out to *******@iccsydney.com, or alternatively advise us if you would like to be contacted by one of our internal diversity streams for further support.

To be eligible for employment you must have valid working rights in Australia.

Please Note; relevant screening checks will be conducted as part of the recruitment process. This includes a National Police Background Check for successful candidates. You will also be required to show proof of identity that meets the 100-point check. Shortlisted candidates may also be required to complete an appropriate and relevant health assessment as part of the recruitment process.