Business Manager

Kilsyth Primary School is located in a quiet residential area of the outer eastern suburbs of Melbourne. Established in 1910, the school site incorporates modern classrooms, playgrounds and a sports oval with manicured gardens, a `frog bog¿, and native bushland zones. There is easy access to public transport, and Elizabeth Bridge Reserve, Churinga Shopping Centre, Kilsyth Sports Centre and Kilsyth Centenary Pool are all within easy walking distance. The school¿s population reflects the characteristics of the local Kilsyth community. Parents and teachers work in an educational partnership to support each child¿s learning needs. Parent involvement in the many aspects of school life is highly valued, both in the classroom and through our working bees and fundraising activities and demonstrates a strong feeling of connectedness. This sense has community grew beyond the school boundaries with the establishment of a Playgroup on the school site and a weekly buddy program with local kindergartens.

The current staffing profile of 18.25 EFT staff members includes 1.0 Principal, 1.0 Assistant Principal, 1.0 Learning Specialist, 8.2 Classroom Teachers and 6.15 Educational Support staff.  There is a mix of age and experience across staff members.  In addition, Camp Australia staffs and manages an OSH care program, located on the school site.

 Our current enrolment of 123 students makes up seven grades 2024. Our Foundation students are taught as a single year level; all other classes operate in multi-age level groups. The school buildings promote collaboration between students across class groups. Our main building contains our Junior School zone, Middle school (Years 3&4), Visual Arts room and Library. Our senior school (Years 5&6) classes are held in the recently built P21 Learning Neighbourhood, affectionately known as the BERBs.

All classrooms have operable walls, and the flexibility of these learning spaces allow excellent opportunities for students to develop the collaborative skills essential in the world of today. Over recent years, there has been a clear focus on building positive relationships amongst all groups within the school community.

We are currently implementing a School Wide Positive Behaviour Support (SWPBS) approach. We draw on Tier 1 interventions in our planning and delivering the classroom. Underpinning this approach are our school values of EXCELLENCE, RESILIENCE and RESPECT.

We specifically focus on providing high quality curriculum programs with a clear commitment to student achievement in English and Mathematics and all areas of the Victorian Curriculum. Our specialist program includes Physical Education, Science, Visual Arts and Languages, AUSLAN We use a Levelled Literacy Intervention approach across the school. Our sporting teams, whole school production and Wakakirri performances are flagship activities in our extracurricular program.

The structured approach of our programs supports the explicit teaching of ICT skills. The provision of Interactive Whiteboards and Apple TVs in every learning space supports the use of cloud-based learning tools in the classroom.

 A mix of desktop and mobile devices (including netbooks, notebooks and iPads) throughout the school ensure ready access to ICT tools and the opportunities they provide. Our students are active members of our school community. We have an energetic Student Representative Council, student leadership groups, environmental action groups and student-led lunchtime clubs and activities. An Outside School Hours Care program, operated by Camp Australia, is located on the school site. The school has a clearly articulated Instructional Model and SWPBS approach.

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others and to work independently, flexibly, and constructively, within a busy environment to ensure continuous and efficient operation, and work proactively to enhance work systems and practices.

SC2    Demonstrated excellent working knowledge of Cases21 Finance and Administration, Asset Management, Recruitment Online, Worksafe, Workcover, AIMS, EduPay, CSEF, SRP Planner and Reports, including a demonstrated ability to successfully implement DE Human Resources and other relevant administrative processes, policies, and guidelines.

SC3 Demonstrated excellent working knowledge of sound financial management practices, including budget development, report production and the interpretation and analysis of reports, as well as the ability to provide high level financial planning and management advice and recommendations to the Principal and School Council.  

SC4    Demonstrated high level organizational skills, including the capacity to prioritise workflows.

SC5   Demonstrated high level written and verbal communication skills.

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Demonstrate a thorough working knowledge of sound financial management practices including budget development, report production and the interpretation and analysis of reports.

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx