Business Support Officer

Department of Communities and Justice

Business Support Officer

Location: Parramatta CBD (flexible working arrangement)

Employment type: Ongoing Full-time (1 vacancy)

Salary: Clerk 5/6, $93,295 to $102,941 p.a. plus employers' contribution to superannuation and annual leave loading

Your role

The Department of Communities and Justice (DCJ) is the lead agency under the Stronger Communities Cluster. DCJ works to enable everyone's right to access justice and help for families through early intervention and inclusion, with benefits for the whole community. Stronger Communities is focussed on achieving safe, just, inclusive and resilient communities by providing services that are effective and responsive to community needs.

We have an opportunity for a Business Support Officer to be part of our Communications team. The Business Support Officer provides a range of administrative and support services including financial and human resource functions, and project support to senior staff within the business unit.

The primary purpose of this role is to provide a range of administrative and support services to facilitate the delivery of business operations for the Office of the Executive Director and for the Communications Branch.

What you'll do

• Provide a range of administrative and support services to meet the business needs of the team/unit, including activities that support project delivery and manage the Senior Executive/s diary appointments
• Draft and prepare correspondence, agendas, minutes, presentations, and briefing notes to support the achievement of business requirements
• Manage financial processes for the Branch, including raising purchase orders, paying invoices, preparing journals, and acquitting PCards as delegate for card holders
• Respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues
• Coordinate and manage records and databases, complying with administrative systems, processes and policies, to ensure that all information is accurate, stored correctly and accessible
• Develop, implement and monitor office systems, procedures and methods, adapting processes and techniques as required, to facilitate efficient team/unit operations in line with agency standards, policies and procedures
• Gather and collate information for, and prepare documentation and reports on business unit performance, as well as make recommendations to improve efficiency, cost management and service delivery
• Delivering quality administrative services and negotiating workable timeframes, given competing client demands and priorities, the need to address unforeseen issues, the high volume of work and the need to work independently

What we're looking for

• Demonstrated experience to provide high-quality Business Support services in a professional and client focussed manner.
• Strong understanding of corporate services, office systems, procedures and methods, including procurement and finance policies and practices.

Download the role description.

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To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

Applications close Sunday 28 April 2024 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Kate Nielsen on 0476 812 291 or at Kate.Nielsen@dcj.nsw.gov.au

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please call Reyzhel Velasco on 0400 969 505 or via reyzhel.velasco@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/