Contract Administrator

Reception and Administration role | Bayside Location | Supportive team culture | Full-time permanent

Your new company

Hays Office Support is excited to be partnering with one of our regular clients located in the Melbourne Bayside region who are seeking an experienced receptionist to join their team.

You may be in real estate, property management or currently working in the construction and property industry looking for a change. If you're on the market for a permanent opportunity closer to home - this could be the opportunity for you.

Your new role

Duties and responsibilities include:

Manage incoming calls through the reception line; engaging with contractors, supplies and supervisors

• Triage any warranty related calls in a professional and empathetic manner which comes along the mainline
• Full time opportunity | Monday to Friday (Flexible start and finish times - 38.5 hours per week
• Record information using a high level of detail in the database in order to have requests appropriately managed by the warranty team.
• Manage daily inbox; Print out invoices daily
• Record invoices in the database and liaise with an accounts payable team to have these processed in a timely manner.
• Liaise with warranty and service managers regarding incoming requests
• All other administrative tasks are deemed appropriate to perform the role successfully.

What you'll need to succeed

To be successful in the role, it is suggested to possess a combination of the below soft skills, along with demonstrated experience :

• Exceptional administration experience working with CRM systems
• Excellent communication skills
• Highly organised and ability to plan and manage your workflow independently
• Proficient with MS Word, outlook.
• Familiarity with preparing invoices and liaising with accounts payable functions
• Property Management experience working in construction and/or real estate is essential to being successful in this role.

What you'll get in return

• Supportive and collaborative team | Testimonials from previous placements who boast about the company culture
• Competitive base salary | Permanent opportunity full time hours
• Exceptional location | Bayside Region. Located close to all major highways, Eastlink and the M1
• Expand on your property management experience

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to ***************@hays.com.au or contact Tish on 03 9604 9***

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.