AddressOur client is the engineering project manager and principal contractor responsible for the temporary infrastructure required at the Australian Grand Prix and Avalon International Airshow. You will join a highly skilled and diverse group of people from professional, events and construction backgrounds. The Contract Administrator plays a critical role in the project, working with the Commercial Manager and key project managers to help deliver successful events.
The project is fast paced, dynamic and will require you to think on your feet, using an outcome focused approach to delivering your work. As the candidate for the Contract Administrator role, you should display a high degree of energy, enthusiasm and pride in your work.
This role will suit a candidate who is interested in working in a dynamic environment encompassing planning, contract management, procurement, and cost management whilst contributing to project delivery at various events nationwide.
Role and Responsibilities
Working within project teams you will be responsible for assisting with in conjunction with the Commercial Manager:
Project Cost Management:
• Enter and investigate all variations, manage change approval process with the client through the use of their in-house software platform, ‘FMS’
• All financial administration, including payment certification;
• Assist with any financial activities and project investigations;
• Work with the Project Managers to finalise scope reconciliations and certification of payments;
• Assist with the preparation annual project budgets
• Commitment and cooperation with the Quality Management System;
• Ensure compliance with the File Conventions and File Structure;
• Administration of overlay infrastructure contracts;
• Development of budgets and scopes for event infrastructure requirements;
• Preparation of Cashflows, Forecasts, Payment Schedules and Payment Certifications;
• Variation of scopes to facilitate annual event infrastructure changes;
• Assist in the compilation of tender documents and contractor procurement;
• Assist in the management of project financials using FMS; and
• Contributing to project team meetings.
Contract Delivery
• Assist in the delivery of selected Event Facilities contractors;
• Interface with selected contractors to ensure performance in delivery;
• Development & execution of Bill of Quantities of selected contracts;
The successful candidate will:
• Take pride in work
• Deliver a high level of Quality Assurance
• Have strong verbal and written communication skills.
• Have excellent communications skills and a positive approach to their work.
• Have the ability to multitask, while running day-to-day responsibilities and be prepared for ad-hoc tasks.
• Enjoy being part of a team environment and be willing to collaborate and perform with others.
Skills & Qualifications
It is preferable that you have the following:
• 1-5 years industry experience in cost forecasting, financial management, and contract administration;
• High competency in using the Microsoft suite of programs, in particularly Excel and Word;
• A strong ability to learn new software platforms;
• Sound written, verbal and computer skills;
• Desire to work and contribute in a project team environment;
• Ability to work autonomously with initiative;
• Easy-going, enthusiastic and friendly nature.
For any questions relating to this role or other opportunities with D&B and our clients please contact Ben James/0401 205 *** ******@designandbuild.com.au or click apply. Your application will be treated as strictly confidential.
