AddressWe are a luxury International Yacht Sales and Brokerage business, specialising in both new and pre-owned vessels, based at The Boat Works in Coomera.
We are currently seeking a creative thinker and highly organised Contracts and Office Administrator to join our dynamic team.
If you resonate with the following qualities, we encourage you to apply:
Excitement and Variety: With no two days being the same, our environment is constantly evolving with new and exciting developments.
Engaging Tasks: The blend of creative and administrative responsibilities ensures that your workday is always interesting and fulfilling.
Supportive Environment: As a family-owned business, we prioritise our employees, ensuring you are seen, heard, and valued beyond just being a number.
This role offers numerous opportunities to engage with different facets of the business, should you choose to explore them. We pride ourselves on being an exhilarating place to work where dedication is matched by a spirit of fun and comradery. If you are passionate about luxury yachts and thrive in a vibrant, fast-paced environment, we would love to hear from you.
About the Role
General Administration Tasks:
- Meet and greet clients
- Answering phones
- Provide administration support to Dealer Principal and Brokers
- General clerical duties and Office administration
- Maintaining a clean and tidy office space
- Liaising internationally via email and over the phone with clients and suppliers
- Ordering of vessel parts and arranging International shipping
- Attend to customer support requests
- Provide after-hours support to the Managing Director and customers as and when requested
- Managing marina berth bookings and record keeping of vessel movements in various location around the east coast of Australia
- Assist in arranging national and international travel bookings: flights/hotels/car parking/car hire
- Assisting with boat show organisation
Computer Tasks:
- Daily use of email, Word, Excel & Adobe
- Calculating pricing information via Excel spreadsheets
- Creating and emailing marketing material to client database
- Managing various database
Contract Administration:
- Contract management oversight (issuing and receiving contracts with high attention to detail).
- Receipting payments and issuing receipts
- Searching, registering and removing PPSR registrations
- Managing boat registrations and transfers
- Coordinating customer insurance requirements
- Maintaining hardcopy and electronic vessel files to a high standard (ready for external audit revie)
Advertising Related Task:
- Managing sales enquiries via online websites and inbound telephone inquiries
- Data entry of sales listings enquiries
About You
- QLD Drivers Licence (Essential)
- Must have advanced Excel processing and written communication skills
- Recent reception/administration experience with a legal background highly regarded
- Excellent customer service, enthusiastic, self-motivated, team player, well presented (Essential)
- Flexibility with work hours (including afterhours customer telephone inquiries, and some weekend work required around trade show preparation and participation)
- Ability to work under pressure
- Ability to constantly reprioritize tasks to achieve evolving deadlines – with continued high accuracy.
Please forward cover letter, resume and references to *********@alexandermarineaust.com.au
