Coordinator Contracts

The Shire of Exmouth is seeking a dedicated and driven Coordinator Contracts to join our team on a full-time basis. Reporting to the Manager Finance, the Coordinator Contracts is responsible for the coordination and management of contracts critical to the efficient operation of the Shire, with responsibility for orchestrating the tendering process administration, evaluating tender submissions, and conducting negotiations for procurements of low to medium risk. This role also manages the Shire’s leasing portfolio.

In this role you will be accountable for the following:

• Oversee the entire lifecycle of contracts, from procurement to completion including, monitoring contract performance and compliance.
• Coordinate tendering processes, including preparation of tender documentation, evaluation of bids, and contract award recommendations to deliver defensible and compliance value for money outcomes.
• Engage in negotiations with contractors and suppliers to achieve favourable terms and conditions for the Shire.
• Assist in budget preparation related to contracts and monitor expenditure to ensure alignment within plans.
• Stay updated on industry best practices and recommend process improvements for contract management efficiency.
• Administer the Shire’s commercial and community leasing and MoU portfolio, including but not limited to liaising with lessees regarding condition breaches and negotiating new lease/licence agreements.
• Implement and maintain controls through which compliance with lease agreements are monitored and reported, as well as through which lease agreement reviews are conducted and implemented.

To be successful in this role you will have a diploma in Business Management, Contract Law, Procurement or demonstrated experience within similar roles. You will possess a good understanding of contract law and procurement principles, with excellent negotiation and communication skills. You will also be able to demonstrate sound analytical and investigative skills, including the ability to research and evaluate complex issues in relation to sale and procurement matters, identifying relevant outcomes provide recommendations and advice. This will be a busy role and you will need the ability to manage multiple contracts simultaneously and prioritise tasks effectively while maintaining attention to detail. Note: If you are not sure you meet all the requirements of the role, reach out to Robert Koelbel (Manager Finance) on 9949 3000 for a confidential discussion.

Benefits – This role comes with the following benefits; Up to 21% superannuation (includes a co-contribution by you), subsidised housing or housing allowance, eligibility for long service leave, uniform allowance, employee assistance program and other wellbeing services, regular RDO’s and 5 weeks annual leave.

How to apply

To access a full job description and application form please visit the Shire of Exmouth website at www.exmouth.wa.gov.au/council/about-us/employment.aspx. Submit your application form, resume, and cover letter in Word of PDF outlining how you meet the requirements of the role to [email protected] no later than Monday, 22 April 2024. For enquiries regarding this position please call Robert Koelbel, Manager Finance, on 9949 3000.

Ben Lewis
CHIEF EXECUTIVE OFFICER

The Shire of Exmouth is an equal opportunity employer.