Councillor Support Officer

We Are East Gippsland Shire

East Gippsland is a natural playground with over 21,000 square km of land including high country, nine national parks, two significant marine parks, Australia’s largest navigable inland lake system and stunning coastlines included!

East Gippsland Shire Council is a large regional council covering 10% of Victoria. With a workforce of over 600 passionate community members, EGSC offers challenging and rewarding skills development and the ability to work with a range of teams across a range of locations. A unique blend of nature, culture, and recreational opportunities, East Gippsland Shire is a captivating destination for those looking to broaden their skills whilst enjoying an enviable lifestyle.

The Opportunity

As the Councillor Support Officer, you’ll provide high level secretarial and administrative support to the East Gippsland Shire Mayor and Councillors. You’ll organise meetings between Councillors and external parties, provide support in the preparation of Council briefing/Council Meeting agendas and record minutes.

Other tasks you may find yourself completing are diary management and support for the Mayor and Councillors, acting as their primary contact point, assisting in the preparation of formal reports and presentations and booking travel, accommodation and seminars where required.

This is a 4-month contract commencing mid-March 2024 until mid-July with full time or part time (4 days) hours available and can be based from either Bairnsdale or Lakes Entrance.

Things You’re Proud Of (Key Selection Criteria)

• Demonstrated experience of working within a professional environment in a secretarial or administrative position.
• Excellent written and oral communication skills.
• Demonstrated ability to work co-operatively in a dynamic team environment.
• Ability to work to deadlines and prioritise tasks.
• Experience using a customer response management system to ensure timely response to enquiries and complaints with an emphasis placed on demonstrating excellent customer service skills.
• Experience in organising small to medium sized receptions/functions/conferences.
• Experience with the preparation of business papers (agenda / minutes) will be highly regarded.
• A current, valid Victorian driver’s licence 

If successful, you will need to undertake a police check. You must also be legally entitled to work in Australia.

Things We’re Proud Of

• Flexibility to work from home
• Part time of full time hours available with flexible start and finish times
• Opportunities for professional development
• Employee Assistance Program and Social Club
• Great work-life balance, close to great holiday destinations, beaches, mountains, parks and lakes.

How To Apply

If this sounds like your next move, apply now and attach:

1. A cover letter stating why you are interested in the position and what you will bring to East Gippsland Shire Council 
2. A current resume which includes your personal details, education, qualifications, work experience and the contact details of two (2) work-related referees.
3. A statement providing detailed responses to each of the key selection criteria as stated in the position description.

Applications close at 11.59pm on 5 February 2024. 

Questions? For a confidential discussion about the position or to learn more, please contact the Manager Governance, on (03) 5153 9***.

East Gippsland Shire Council is committed to being a diverse and inclusive organisation that supports flexible and accessible working arrangements for all. This includes people with a disability, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQA+, gender diverse people, religiously, culturally and linguistically diverse people and people of any age.

East Gippsland Shire Council is committed to upholding the Child Safe Standards and has a zero tolerance for child abuse and harm. To uphold these standards a valid working with children check is required to be held for applicable positions.