AddressAbout the Company
They are a globally renowned law firm with a strong presence in Australia. Known for their comprehensive legal services, they serve a diverse range of clients, including multinational corporations, financial institutions, and government entities.
With a reputation for excellence and a client-centric approach, they continues to be a leader in the legal industry, delivering high-quality legal services and innovative solutions to complex legal challenges.
About the Role
- Full management of the National Managing Partner's email, calendar, and schedule;
- Manage calendars and running of the Managing Partner's schedule every day;
- Filing and administrative duties;
- Organise correspondence (voicemail, email, and postal mail) and relay messages promptly;
- Identify, open, generate, maintain, label, update and close files (including e-files), according to task and Firm requirements;
- Organise couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc.);
- Responsible for administrative and all secretarial support for the Firm's Management Committee, including preparation and distribution of relevant documentation such as meeting agendas, agenda item papers, and run sheets;
- Minute taking and following up action items from all Management Committee meetings and planning, monitoring and following up of all cyclical agenda items;
- Plan, organise, and prepare quarterly all staff briefings, including liaising with Firm functions for contributions and preparing visual and presentation material for the meeting;
- Organise virtual meetings using video-conferencing software including Zoom and Teams; and
- Manage ongoing and outstanding tasks for the National Managing Partner.
Skills & Experience
- Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple team members;
- Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel;
- Excellent customer service and client relationship skills;
- Experience in managing multiple stakeholders;
- Advanced computer knowledge; able to troubleshoot and resolve issues;
- Demonstrates technical and professional knowledge relevant to the role;
- Ability to take personal responsibility for tasks and anticipate the need; consistently show initiative and assist without instruction;
- Strong relationship management skills (locally, globally and regionally) including internal clients and external stakeholders;
- Strong project management skills;
- Proactive, dedicated and self-motivated approach;
- Ability to consistently produce quality work, completing all tasks to a high professional standard;
- Ability to keep sensitive information confidential and deal with sensitive information in an appropriate manner;
- Effective prioritisation and time management skills, keeping key stakeholders up to date with progress;
- Consistently meet deadlines; ability to work under pressure and remain focused; and
- Excellent written and verbal communication skills.
How to Apply
For more information or a confidential discussion please contact Louise Scragg at u&u on 02 8245 7*** or email *************@uandu.com quoting reference number 36473.
At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.
Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request via ***********@uandu.com or phone the above-mentioned u&u consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.
Additionally, for a barrier-free and inclusive online experience, you can access u&u's opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.
Please submit your resume in Word format only.
