Executive Assistant (518402A)

The role:

Executive Assistant will:

• Provide efficient and effective administrative and clerical support to the Chief Nurse and Midwife (CNM).
• Provide office management support services to the Office of the Chief Nurse & Midwifery Officer (OCNMO).
• Prepare complex documents including Ministerial correspondence, meeting agendas and minutes and background notes to ensure the smooth administrative operations of the Office of the Chief Nurse & Midwifery Officer.
• Maintain an efficient and effective electronic and physical records management system in line with Agency policies and processes and legislative requirements, including providing support and training to facilitate the transition to an electronic document management environment.
• Ensure quality standards in the provision of executive and administrative support are maintained, including compliance with Agency policies and procedures.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

The team:

The Office of the Chief Nurse and Midwifery Officer (OCNMO) is a small, high performing, outcomes focussed team. The OCNMO provides strategic leadership and professional practice advice on a diverse range of issues relating to the nursing and midwifery professions. Our priorities focus on, but are not limited to, strategic planning, policy, workforce, research, education and training locally, nationally and internationally.

Details of Appointment

Fixed term full time, day worker position working 76 hours per fortnight, commencing as soon as possible for a period of 12 months.

*notwithstanding hours may be negotiated with the successful applicant

• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Salary: $71,661 - $77,455 per annum. Our Employer 11% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

1. crimes of violence
2. sex related offences
3. serious drug offences
4. crimes involving dishonesty

2. Identification check
3. Disciplinary action in previous employment check.

How to Apply

Apply Online. Please click the "Apply" button on this screen. This ensures important questions about you are answered.

You will be prompted to complete an application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties. Please respond to each selection criteria.

Please note:

• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

• 518402a Executive Assistant Band 3 (Jan 2024) CSU.pdf
• 518402a Executive Assistant Band 3 (Jan 2024) CSU.docx

Applicant Guide

• Department of Health - Applicant Guide June 22.pdf
• Department of Health - Applicant Guide June 22.docx

For more information (Contact Officer)

Marina Buchanan-Grey

Position: Deputy Chief Nurse and Midwifery Officer
Phone: (03) 6166 1570
E-mail: marina.buchanan-grey@health.tas.gov.au

Important information

The email account you provide when submitting job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly.

To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for “Existing applicant login” where you can update your details.

The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives.