Executive Assistant

Become part of a company with a strong history and reputation for delivering exceptional products and services since 1935! Haymes Paint, is a proud family business based in Ballarat and is a Australia's largest Australian owned paint manufacturer. With a rich heritage spanning over 85 years, we've been colouring the nation with quality paints that stand the test of time.
As we continue to grow, we're on the lookout for dynamic and enthusiastic individuals to join our team and contribute to our legacy of excellence. We are looking for a passionate and proactive Personal Assistant/ Team Coordinator to support our CEO and executive team at our Ballarat head office.
What will you need to do?
CEO and board Support:

• Efficiently manage the CEO's diary and travel arrangements.
• Prepare / collate monthly Board Reporting Packs, Quarterly Board packs and sub committee reporting
• Prepare documentation for respective sub committees as required
• Support leadership team with the preparation of strategic documents and plans
• Coordinating meeting locations, invitations and catering
• Prepare meeting agendas taking minutes
• Book and coordinate board travel and accommodation
• Proactive management of family diaries for Haymes team
• Support the follow up and completion of outstanding actions from board meetings
• Administration support to the Haymes Family

Executive team coordination and administration:

• Support key members of the executive team with Diary management and admin support
• Supporting the maintenance and review of governance documentation
• Proactive management of incoming outgoing communication between Haymes family and internal team and external customers/stakeholders
• Storage and maintenance of Corporate documents
• Oversee the coordination of timing & delivery of business Christmas functions
• Support delivery of Business conferences
• Coordination and support of weekend events and stakeholder meetings, as necessary.

What do you need to have?

• Board and CEO Support experience
• Proven experience in providing comprehensive support to board members and executives
• A high level of initiative and an ability to proactively identify opportunities for improvement
• Demonstrated experience in effectively managing day-to-day office-related activities of the senior executive
• Exceptional interpersonal and communication skills to professionally engage with internal and external stakeholders
• Excellent organizational and time management skills with excellent attention to detail.
• Ability to work collaboratively as part of a team and independently with minimal supervision.

This is a great opportunity for someone looking to take the next step in their career! In joining our team you will have access to:

• 50% off retail price of Haymes Paint manufactured products, including friends and family discounts
• 6% Medibank Corporate discount
• 20% New Balance discount
• Ongoing training and support
• Access to a range of workplace health and wellbeing initiatives
• Professional development opportunities

If you are excited by the opportunity to join our team, please apply by including a recent resume and responding to the selection questions. . If you have any questions with relation to this vacancy please email hr@haymespaint.com.au
We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant.
Disclaimer:
Applications will only be considered from candidates with the right to work in Australia. Haymes Paint do not accept unsolicited agency resumes. Haymes Paint is not responsible for any fees related to unsolicited resumes