AddressJoin Our Team: Executive Assistant (Part Time)
Company Overview: Melbourne Market Authority (MMA) operates the largest wholesale fruit, vegetable, and flower market in Australia, facilitating approximately $2 billion worth of trade annually. Committed to commercial viability and efficiency, we play a crucial role in the Victorian economy, providing a fair and competitive environment for fresh produce trading.
About the Role: We are seeking a dedicated Executive Assistant to provide effective support to our CEO and board members and oversee all office management.
The ideal candidate will excel in:
• Preparing professional board minutes
• Coordinating board meetings and agendas
• Managing the CEO’s calendar and diary
• Overseeing office management including catering and supplies
• Liaising effectively with the board and key stakeholders
Key Responsibilities:
Board and Meeting Coordination:
• Prepare agendas, compile comprehensive board minutes, and maintain documentation for management meetings.
• Ensure timely communication and distribution of meeting materials.
• Coordinate logistics for board meetings and Market Advisory Committees, including room bookings and catering.
Executive Support:
• Manage the CEO’s schedule, handle communications, and organize travel and accommodation arrangements.
Office Management:
• Oversee office supplies, social events, and room bookings.
Information Management:
• Maintain data files, confidential documents, and compliance standards.
Safety:
• Ensure compliance with Health & Safety legislation and actively promote a strong safety culture.
Education, Qualifications, and Experience:
• Advanced skills in Microsoft Office Suite
• Minimum of 5 years’ experience in a similar role
• Experience compiling professional Board minutes and reports
Key Competencies:
• Interpersonal skills
• Team orientation
• Planning and organising
• Stakeholder and customer orientation
• Results orientated
Benefits:
• Free onsite parking
• Access to fresh market produce
• Additional Paid parental leave entitlements
• EAP
• Annual bonus and annual salary increases (at company discretion)
• Inhouse and external Learning and Development
• And more...
Our Vision and Values: At MMA, we are passionate about what we do, embrace diversity, prioritise safety, and strive for excellent service. We are committed to making a lasting positive impact in our communities and on the environment.
How to Apply: If you are a proactive and efficient professional looking to make a significant contribution to a dynamic organisation, we would love to hear from you.
To Join us in shaping the future of fresh produce distribution, email your CV and Cover letter today to **********@melbournemarket.com.au
The Melbourne Market Authority is an equal opportunity employer. We encourage applications from all qualified individuals.
Please note: Satisfactory background checks (including AFP Certificate) are required for employment with MMA.
