AddressAt First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture - the "First Quantum Way".
Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.
Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That's how we continue to achieve extraordinary things in extraordinary locations.
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The Executive Assistant reports directly to the General Manager and works collaboratively to support the members of the RNO Senior Leadership team, providing administrative support in a coordinated, well organized and timely manner.
What We Offer
We offer an opportunity to be involved in a complex processing plant with a variety of state-of-the-art equipment and technology. First Quantum Minerals is a global company where overseas opportunities may become available.
Also, on offer are:
Flexible 5:2 roster
Competitive salaries.
Highly supported role working in a great team.
Key Accountabilities
Work safely at all times and participate proactively in site safety activities/initiatives.
Maintain confidentiality at all times and follow all FQML policies and procedures.
Provide administrative support to the General Manager and other members of the RNO Leadership Team
Calendar management for the General Manager and other members of the RNO Senior Leadership Team
Develop and maintain office systems, including preparation of correspondence, documents, presentations, spreadsheets and databases in accordance with RNO branding and approved official templates.
Assist with the systems administration of INX, Pronto and Attendance App
Ensure the secure record and retention of all official communication.
Maintain Mines Record Books on behalf of the General Manager
Management and distribution of the site duty roster
Compile and distribute minutes of meetings, duty rosters and site notices.
Manage logistics, accommodation and site access arrangements for VIP visits.
Accurate and timely processing of RNO Leadership team approvals for supplier invoices, in-line with RNO procedures.
Reconciliation of Debit Card and Petty Cash transactions
Upkeep of site distribution and contact lists.
Ordering of consumables for administration building
Skills, Knowledge and Experience
Essential
Previous experience in a senior administration role is essential.
Computer literacy with proficiency in software including MS Word, Outlook, PowerPoint, Excel, Access
Business acumen with demonstrated comprehension of financial processes.
Highly organized with the ability to priorities tasks as needed.
A people person with excellent communication skills
Applicants must have rights to work in Australia.
Preferable
- A current WA manual drivers' license is preferred.
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If you are already a First Quantum employee and have access to the First Quantum network, log into First Quantum MINE > Careers to apply internally for this opportunity.
If you are an employee without network access, contact your Site Recruiter.
