Address We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and lesbian, gay, bisexual, transgender and intersex (LGBTIQA+) people.
Public Trustee supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.
Period of Appointment
Fixed term, full time ASAP until 4 March 2025.
Hours per fortnight
73.50 hours per fortnight - flexible options available.
Duties
Act as a personal assistant to the Chief Executive Officer by providing a high standard word processing and executive support service and scheduling and coordinating meetings, travel itineraries and functions.
Provide confidential high level secretarial services for the Board of the Public Trustee and its Committee Secretaries including collation, compilation and distribution of agenda, minutes and background material for meetings of the Board and its Committees.
Maintain the appointment diary and make appointments for the Chief Executive Officer and be the first point of contact between the public, Heads of Government Agencies, Ministers offices and the Chief Executive Officer.
Provide administrative support to the Public Trustee’s Executive Management Team including dealing with matters of a commercially sensitive nature.
Coordinate and provide administrative support for the Complaints Handling Procedure including tracking of activities to ensure key timeframes are complied with.
Provide administrative support as directed for tender processes and project management activities; and coordinate building maintenance matters including liaison with external contractors.
Perform other duties consistent with the assigned classification and in accordance with the skills, competence and training of the occupant.
Pre-employment Checks
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.
The following checks are to be conducted:
1. Pre-employment checks
Arson and fire setting
Violent crimes and crimes against the person
Sex-related offences
Drug and alcohol related offences
Crimes involving dishonesty
Crimes involving deception
Making false declarations
Malicious damage and destruction to property
Serious traffic offences
Crimes against public order or relating to the Administration of Law and Justice
Crimes against Executive or the Legislative Power
Crimes involving Conspiracy
2. Disciplinary action in previous employment.
3. Identification check.
Download the Statement of Duties and any Associated Documents
Statement of Duties (850183) Executive Assistant - B3.docx
Statement of Duties (850183) Executive Assistant - B3.pdf
Information for Applicants (PT) Short Form Application.docx
Information for Applicants (PT) Short Form Application.pdf
FAQs (PT) Short Form Application.docx
FAQs (PT) Short Form Application.pdf
How to apply
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.
Please note that we do not require a separate statement addressing the selection criteria.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (PT)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4***.
For more information
Fiona McDougallManager People and Culture Phone: (03) 6235 5***
