Executive Assistant

As an Executive Assistant, you'll play a crucial role in the seamless operation of our dynamic team, providing essential support to two directors and playing a pivotal part in the planning and execution of an upcoming event. This role demands a blend of organisational skills, attention to detail, and the ability to manage multiple priorities efficiently. If you thrive in fast-paced environments and are looking to make a significant impact through your support and coordination skills, this position offers a unique opportunity to showcase your talents and contribute to our success.Key Duties and Responsibilities:

• Diary Management: Efficient co-ordination of multiple diaries, with careful consideration for international time zones.
• Inbox Management: Maintain oversight of Outlook inboxes, ensuring timely responses and systematic organisation.
• Travel Coordination: Manage detailed domestic and international travel arrangements, optimising schedules and logistics.
• Teams Site Management: Oversee the organisation and upkeep of Teams sites, ensuring seamless collaboration and access to resources.
• Event Coordination: Play a key role in the planning and execution of significant events, including workshops, showcases, and conferences.
• Financial Administration: Handle credit card reconciliations and invoice processing with accuracy and promptness.
• Project Support: Provide support with procurement, contract management, and the scheduling of interviews.
• Specific Event Responsibilities: For our Annual Workshop and Impact Planning Day, tasks encompass venue co-ordination, AV setup, accommodation arrangements, attendance management, and on-the-ground support.

Ideal Candidate:

• Exceptional organisational skills with the ability to manage multiple tasks efficiently.
• Strong communication skills, capable of co-ordinating with internal and external stakeholders.
• Experience in administrative support roles, preferably within a science or engineering environment.
• Proficiency in Microsoft Outlook and Teams, with a knack for technology and systems management.
• Detail-oriented with a proactive approach to problem-solving and project management.

This role offers a unique opportunity to contribute to groundbreaking projects at the intersection of science and responsible innovation. If you have a passion for organisation and the skills to support complex administrative tasks, we invite you to apply.