Executive Assistant

Executive Assistant
Vacancy no: 518207
Work type: Permanent - Full Time
Location: MELBOURNE
State: VIC
Categories: Administration
Cleanaway is one of the largest waste management companies in Australia and provides the most complete range of sustainable total waste management services to fit all events, business needs, regulations and scenarios. We pride ourselves on delivering solutions that offer extraordinary benefits not just for our customers, but for our communities and environment we live in.
What does the job look like?
We are looking for an energetic and forward-thinking Executive Assistant with natural leadership capabilities to join our team! Your days will be busy managing a diverse range of duties in this fast paced, complex environment, but most importantly, be a critical partner in the success of both the Executives you are supporting. This role will be accountable for driving the co-ordination and management of all administrative functions. Key areas:
Coordinate business affairs on behalf of the Executives
Maintain effective communication with operating divisions and external stakeholders
Complex diary and email management
Proactively anticipate needs and ensure the Executives are prepared in advance of meetings
Prepare and coordinate presentations and reports
Effectively maintain systems and records
Co-ordinate venues, rooms and meal requirements for events, business trips, flights and accommodation bookings
Maintain discretion and confidentiality in all internal and external relationships, engagements and communications
Are you the one?
This position would be suitable for an experienced Executive Assistant with a strong administrative background that possesses the ability to provide support at an executive level in a fast-paced environment. You can demonstrate:
Technically proficient with Microsoft Office
Excellent attention to detail and the ability to anticipate key stakeholders and business unit needs without compromising quality
High level organisational and time management skills with the ability to multi-task and work under pressure to meet deadlines
Proven experience in actively engaging, anticipating and preparing for Executive’s and stakeholder needs, coupled with the ability to use initiative
Strong written and verbal communications skills
Demonstrated experience in systematic thinking and process improvement
Previous experience working in a support capacity within an Operational organisation highly regarded but not a requirement
What is in it for you?
Focus on customer face to face activity as well as a mix of work from home and office.
Zero harm safety culture: the safety, health and wellbeing of our people and the communities where we operate are our first and foremost consideration
Strong job security: high growth Australian owned essential service business.
Australia’s largest waste management company: career progression and development opportunities.
Sustainability is taken seriously at Cleanaway: contributing to reducing waste for the planet.
Company commitment to diversity and inclusion programs: 18 weeks paid primary carer leave top up and flexible working arrangements
Great company benefits: Company share scheme, company discounts, salary packaging, flu vaccinations, EAP and more
Sound like you? Please click the apply button to submit your application and resume.
We kindly request no unsolicited resumes or approaches from Recruitment Agencies.
Applications close: 16 Feb 2024 AUS Eastern Daylight Time
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