Executive Assistant

A role where your expertise in stakeholder communication, organisational prowess, and passion for support can shine

Boutique’s client, a prominent player in the Australian financial services sector, is on the lookout for an energetic and skilful Executive Assistant. By providing innovative financial solutions, our client plays a crucial role in enabling Australian businesses and projects to thrive on a global scale. They are deeply invested in propelling the international achievements of Australian companies.
This position plays a vital role in maintaining seamless operations and supporting senior Finance leadership and their wider teams.
Your responsibility will be to streamline and enhance the daily operations of high-performing Finance teams, providing them with unparalleled professional and administrative support. This position is ideally suited for someone skilled in building positive relationships with senior stakeholders, as they will play a crucial role in ensuring smooth communications, coordinating cross-departmental collaborations, and flawlessly executing key projects.
The role’s responsibilities will include but not be limited to:

• Handling intricate scheduling, meeting coordination, and general administrative tasks for two executives, including complex travel and itinerary planning.
• Generating and disseminating departmental reports, crafting Board presentations, and handling reporting tasks.
• Administering financial aspects of the department, such as budgeting, billing, and tracking expenses.
• Organizing departmental gatherings, managing room reservations, agenda setting, and minute-taking.
• Conducting external meetings and events, overseeing supplier relations.
• Assisting in team member onboarding and organizing team events, offering administrative and procedural support.

The ideal candidate will possess excellent communication skills and the ability to engage effectively across all organisational levels. You’ll pride yourself on commitment, adaptability, and enthusiasm for providing unwavering professional and administrative support. Your exceptional attention to detail, excellent organizational abilities, and effective time management skills enables you to manage various tasks simultaneously and foresee potential obstacles. You’ll be tech-savvy with a proven ability in managing Outlook and preparing high-level PowerPoint and Word documentation.
If you match the above description and are eager to join a thriving Australian organisation, then get in touch with the team @ Boutique today!