Executive Assistant

Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients. 

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

An exciting opportunity for an experienced professional to provide administrative management support to an Executive and their respective leadership teams, located in our Corporate office in Richmond. As an organised and efficient Executive Assistant, your primary responsibility will be in the provision of key deliverables alongside a customer-focused support, ensuring the smooth and efficient delivery to meet key outcomes and overall business objectives.

You will make an impact by:

• Providing exceptional executive support, including diary management for three senior executives, meeting preparation and minute taking, preparing documents and reports for the executive team
• Coordination of small projects and activities including, supporting business case preparation, project and program reporting,  business process reviews and improvements
• Providing general administration support to both teams
• Influencing and managing key internal and external stakeholders
• Coordinating staff events 
• Working collaboratively with other Personal Assistants and Executive Assistants across the Epworth HealthCare Group

To be successful in this role…

You are a multi-tasking, strategic thinker who thrives on the challenges of a busy, fast-paced executive office. You are an experienced administrator or Personal Assistant with a keen eye for detail with a proactive professional approach. A natural communicator, you take a respectful consultative approach where you liaise effectively and sensitively among a diverse group of stakeholders. 

You will have:

• Proven experience in a similar role
• Exceptional planning and organisational skills
• Exceptional verbal and written communication skills
• Ability to draft correspondence and edit committee papers
• Ability in supporting committees, including the timely preparation of agendas, minutes, and tracking of actions
• Developed computer skills including a comprehensive knowledge of Microsoft Office365 including Teams, Outlook, Word,  Excel and PowerPoint
• Commitment to excellent customer service and continuous improvement 
• Strong judgement and discretion

Position Description     Inherent Requirements

At Epworth, it’s a community. It’s the sense of belonging and being part of an organisation that puts the patient in the centre of all that is done. In addition to this, you will have access to:

• Epworth’s enhanced Not for Profit status (and not available in the public sector) provides the opportunity for employees to salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Ability to purchase up to four additional weeks of leave
• Reduced cost of health services for you and your family at Epworth

At Epworth, we care.

We care about our patients and we care about our people.  We care about keeping everyone safe.  We care about valuing and empowering our people, and growing careers.  And we care about giving our people support and flexibility to thrive, and contribute to our communities.

Enquire / Apply

Sound interesting? To apply, click the I'm Interested button and attach your CV and cover letter.

For more information, refer to the attached position description or contact Talent on (03) 9426 0***

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had COVID-19 vaccinations, including where recommended by public health authorities and booster vaccinations.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.