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Service Stream’s Utilities division is currently seeking an Executive Assistant to join this growing company. The role involves responsibility for providing administrative support to key Utilities senior leaders, including managing their schedules and facilitating communication.
Nature of position: Max term 12 months, full time (possibility of permanent role)
Location: Kingsgate Building, Fortitude Valley, Queensland
Reporting Line: General Manager
Key Responsibilities
- Manage the calendar of three (3) General Managers, including scheduling meetings, appointments and travel.
- Serve as the primary point of contact for internal and external stakeholders, including clients, partners and vendors.
- Manage internal communications on behalf of General Managers.
- Coordinate and prepare materials for meetings and end-of-month reporting, including agendas, presentations and reports.
- Coordinate and attend management meetings; take minutes and monitor follow-up.
- Coordinate travel and accommodation arrangements.
- Provide soft support to General Managers.
- Coordinate events and workshops.
- Handle file organisation and maintenance.
- Assist in onboarding new starters, including coordinating with IT, ordering PPE, etc.
- Reconcile expenses.
- Provide support with finance administration, including raising purchase orders, invoicing and new vendor set-up.
- Act as a confident liaison with staff throughout Service Stream and with external organisations.
About You
- Experience in a support role for senior management.
- Strong written and oral communication skills.
- Excellent working knowledge of Outlook and Microsoft Office.
- Work efficiently and effectively within the management team or without direction.
- Display superior attention to detail.
- Be highly organised, adaptive and accountable.
- Ability to work under pressure and meet deadlines with minimal supervision.
- High School Certificate or equivalent.
- Associate Diploma in Administration or equivalent is desirable but not essential
Additional Benefits
- Access to Streamlife, with hundreds of discounts at your favourite retailers.
- Hybrid role
About Us
Service Stream, together with its subsidiaries and affiliates, is a leading national service provider, working to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. The company specialises in the design, construction and maintenance of new and existing networks, delivering end-to-end engineering and asset-management solutions on behalf of its blue-chip client base.
Service Stream is committed to building a workplace culture that values tolerance and inclusion. It actively promotes diversity in employment, and encourages applications from Indigenous Australians, individuals with a disability, members of the LGBTQI community, and people from other minority groups, both to strengthen relationships and to benefit staff, clients and society in general.
Service Stream is a signatory to the Veterans Employment Commitment. It values the skills and experience of ex-ADF members and their partners, and will strongly consider those who meet the key criteria for Service Stream employment opportunities.
Service Stream does not accept any unsolicited resume referrals from external recruitment or labour-hire companies.
If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.
