Executive Assistant (Ea) To Ceo And Adminstration Officer

Purpose of the Role

This role will report to the CEO. The role will offer executive assistance to the CEO and will play a key role in ensuring the day-to-day administration of Women’s Liberation Halfway House and smooth running of the CEO’s office including supporting the operations of the Board and Team.

Read more about WLHH on www.wlhh.org.au

VISION

Our vision is a community free from violence in which women, men and gender non-conforming people have equal access to power and freedom to realise their life choices and potential.

MISSION

WLHH provides a comprehensive crisis response to victim/survivors experiencing family violence, including people from communities with access to least resources, to effectively support them in their transition and recovery.

VALUES

• Respect: WLHH provides a service that dignifies individual choices, experiences, cultures and rights to self-determination.
• Collaboration: WLHH builds partnerships and collaborate with others, in support of those who use our service, to achieve individual holistic, positive outcomes, and to advocate for systemic changes to policy, law and community attitudes.
• Feminist: WLHH is a feminist organisation whose work is underpinned by a structural and intersectional understanding of gender inequality.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Provide secretarial support and administrative assistance to the Chief Executive Officer

• High level administrative support to WLHH Board of Directors, CEO and other board subcommittees.

• Organise travel, accommodation, itinerary and other event related arrangements.

• Coordinate submissions and document control for tenders.

• Managing WLHH Intranet/Policies and Procedure updates

• Maintain the organisation’s off-site record storage facility (Recall Archiving).

• Manage the CEO corporate credit card.

• Carry out special projects as allocated by Chief Executive Officer.

• Act as the point of contact between the Executive team and internal or external stakeholders including senior government officials, member and

partner organisations and members of the public.

• Organise meetings, agendas and minutes for the CEO and managers

• Preparation and distribution of Board meeting agendas and minutes.

• Coordinate the Annual General Meeting held in November each year.

• Support with the induction of new Board members.

Other

• Participation in on- going training and professional development

• Participation in formal supervision as directed

• Participation in bi-annual formal performance appraisals and any other appraisal systems as directed by the CEO

• Act in a professional manner on any performance feedback provided

• Orientation towards continuous improvement, managing change and being flexible to change

• Attendance of meetings as directed including the Annual General Meeting

• Other duties as directed

• Availability for monthly evening meeting

KEY SELECTION CRITERIA

• Significant experience providing administration support to Executive level, preferably in the not-for-profit sector

• Initiative, timeliness and absolute commitment to customer service, responsiveness and pride in helping and professionally assisting, internal and external clients.

• Excellent interpersonal skills, including the ability to communicate effectively with people, while simultaneously building credibility and rapport.

• Defuses and resolves conflict in a range of situations, with tact and diplomacy, as required.

• Learns new skills and ideas quickly and assimilates complex information, applying knowledge gained to a new setting.

• Tertiary qualifications and / or relevant administrative / business studies.

• High level computer literacy, including competence in advanced functions with the Microsoft Office Suite of programs, including Outlook, Access, Excel and Word, and databases and client information systems (Penelope); and willingness to continue to develop skills and undertake further training. Excellent organisational and time management skills, demonstrated by an ability to perform multiple tasks at a high standard.

Desirable

• Graphic design skills

REMUNERATION

• Remuneration is negotiable depending on qualifications and experience

• Salary and conditions are as per the Social, Community, Home Care and Disability Services Industry Award 2010 Level 4.1 to Level 4.3 ( Community Development level

• Access to a salary-packaging program within FBT limits

TERMS AND CONDITIONS

All offers of employment are subject to a six month probation period. All offers of employment are subject to the following:

• Current National Police Record Check (renewed every three years)

• International Police Record Check (where required)

• Current Working with Children Check Assessment notice and card for valid Employment

• Completion of COVID vaccinations in line with government directives

• A Current Victorian Drivers License

• Eligibility to work in Australia

• Pre-existing injury: The person appointed to this position will be required to disclose any pre-existing injuries or disease that might be affected by employment in this position. This will assist the organisation in providing a safe work environment.

Applications addressing key selection criteria and submitted by the 18 Feb 2024. Please note the information provided here is the position description.

All enquiries to ***********@wlhh.org.au

WLHH is a child safe organisation that recognises, respects, and promotes children´s rights. We recognise our responsibilities in keeping children safe from abuse and ensure that the safety of children is always our first priority. We take a zero-tolerance approach to child abuse.