Executive Assistant

Do you want to be part of a workplace that provides:

• Opportunity to work with a highly skilled team
• National environmental and social consulting service provider
• One of Australia’s largest employee-owned environmental consultancies
• Vibrant team culture
• Strong organisational values

This is a fantastic opportunity to join a growing team, where you can really make your mark and have a real impact on the operation of the business. This is a close-knit office environment, offering support and development within a friendly and comfortable team.

The Executive Assistant will be responsible for the effective and efficient support, assistance and coordination for the Executive Manager and NSW & ACT Environment and Heritage Teams.

Day-to-day you will have the following primary responsibilities:

• General support which may include general research, data management, assistance with consultation and, as required, liaison with external parties.
• Diary management, coordination and setup of activities and commitments for the Executive Manager - Environment NSW & ACT.
• Maintain overview and strong management of workflow, tasks to be delivered by the Executive Manager, Outlook inbox and diary commitments to provide the highest level of proactive scheduling support allowing for maximum time utilisation.
• Provide support for group initiatives and projects including supporting the team to effectively deliver these initiatives.
• Support the administration team including the workflow and workload as assessed necessary in accordance with timelines and tasks supplied via the Administration Ticket Desk in Umwelt’s sharepoint system.

About you:

We are looking for an experienced Executive Assistant who sees themselves as a go-getter and self-starter, with the ability to take initiative and be agile to work across a range of task and can pivot as required. The role is broad and very hands-on so requires a proactive and adaptable approach with a high level of attention to detail and strong communication skills. In addition, you will be a critical thinker with strong problem solving abilities who has a strategic mind-set and business acumen for comprehension.

The successful candidate will have the following skills and experience:

• Demonstrated EA & Administration experience and skills.
• The ability to provide high level executive support in a professional services company.
• Highly motivated with a quality focus and attention to detail.
• Ability to communicate and collaborate effectively with a range of internal stakeholders and to drive outcomes.
• Commitment to a fast-paced environment with the ability to multi-task effectively.
• Demonstrated ability to identify problems and develop innovative solutions.
• Advanced computer skills, including MS Office, Outlook and the ability to become familiar with company-specific software and programs.

What we offer:

Our people are our number one asset, and we are committed to providing a workplace that supports our team to grow. As part of our team, you will be offered:

• A role working alongside highly experienced professionals that can support you to grow and develop professionally.
• MeDays – an Umwelt wellbeing initiative that offers staff an additional day of paid leave per month (up to 12 days per year for FTE) to support mental health and wellbeing.
• Flexible work arrangements to support a work/life balance.
• Paid parental leave for both primary and secondary carers.
• Opportunities to join the company’s Employee Share Plan (ESP).
• A workplace culture of learning and personal development, with a mix of in-house and externally hosted training opportunities offered as well as mentorship.
• Established and well considered wellbeing tools and initiatives and hands-on training.
• A competitive salary based on skills and experience.

About Umwelt:

With three decades of experience and eight locations nationwide, we are a team of vibrant professionals collaborating with clients across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and urban development. We provide fully integrated environmental and social assessment and management services including concept and feasibility, technical assessment, consultation, approvals, delivery, operations, and decommissioning.

At Umwelt, workplace culture is paramount. Our people are our most important asset, and we are committed to providing a workplace that supports our team to grow with a collaborative and supportive environment and engaging project opportunities. Continue to expand your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow, and succeed as part of a consultancy that puts its people first.

Diversity and Inclusion:

Our vision is to make a difference for our clients, our people, and the world around us. We rely on the diversity and unique experiences that each of our employees bring to deliver on this vision. We are an equal opportunity employer, and we value diversity in the workplace.

Our team is privileged to work closely with Indigenous communities across the nation, and we are actively progressing, as a team, the commitments we have made in our own Reconciliation Action Plan. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

We support and promote a family-friendly working environment, and we offer a range of family-friendly work practices that allow our team members to balance their work commitments with their family responsibilities. This includes flexible work arrangements, paid parental leave and additional #MeDays, as well as a range of established and well considered wellbeing tools and initiatives.

If you would like additional assistance through the recruitment process, please reach out to our friendly HR team at ************@umwelt.com.au.

Join the Umwelt Team:

If you believe you meet the criteria for this opportunity, please apply via SEEK. Your application should include a Cover Letter addressing how you meet the above criteria and your Resume outlining your previous experience.

Applications close 26 March 2024; however, we will be interviewing suitable candidates as soon as they are identified and may fill the role prior to this date. We therefore request that you make your application for this role as soon as possible.

To be eligible for this position you must have legal work rights to work in Australia.