AddressFull time role, Monday to Friday
Working hours: 8:00am – 4:00pm
Location: Burma Road, Pooraka
The Company
South Australian Produce Market (SAPML) boasts an impressive background and currently supply over 70% of fresh produce to our state. We are the premier fresh produce wholesale market for the state where over 250,000 tonnes of fresh produce with a wholesale value of over $590M is traded between the wholesalers, growers and retail operators every year. It’s a busy place, with an estimated 10,000 individuals accessing the Market site each week.
What do we have on offer?
The Executive Assistant is responsible for providing meticulous end to end administrative support to the CEO, Board of Directors and Board committees (including others as directed by the CEO) to deliver operational activities including travel coordination, agenda, minute taking as well as other tasks required for the efficient operation of the CEO and Market.
You will be accountable for:
- Maximising the use of the CEO’s time and focus through effective diary management and prioritization of important issues and projects.
Managing and coordinate diary and detailed travel arrangements for the CEO. - Agenda coordination and Minute taking for the Leadership Team and Board Meetings and sub-committee meetings including pro-active following up on action items within the leadership team.
- Managing employee updates, social team events, staff engagement activities, team trainings and Leadership Team offsites, and other employee and communications as required.
- Managing CEO & Chaiman’s expenses, invoicing, budgets, and expense reconciliation.
- Completing and/or manage the oversight and coordination of briefing documents for the CEO and board for various events and appearances.
- Producing high quality documents, presentations and announcements including draft Board Papers, and presentations packs.
- Supporting the performance of a high performing senior management team.
- Serving as a chief collaborator around the office, ensuring the maintenance and upkeep of office amenities and ordering of office suppliers to ensure a productive working environment.
- Keeping internal and external stakeholders informed on key updates and developments.
- Actively promoting and supporting a positive, proactive, performance and results-oriented work culture that is regarded as innovative and demonstrative of the values.
- Assist in maintenance of records management, archiving and electronic and hard copy file systems
- Assist in event management/ coordination with Government and interstate and overseas delegation.
What the successful candidate will have:
- A proven track record as a driven, committed individual who shows initiative and works well within a team.
- A minimum of 2 years’ experience in similar, high level administration role in small to medium enterprises.
- Intermediate to advanced MS Office and sound knowledge of Microsoft
- Outlook, Teams, PowerPoint and Word.
- Ability to deliver timely solutions and develop strong relationships with different levels of staff, senior management across the organisation and stakeholders.
- Exceptional attention to detail, organizational and time management skills.
- Ability to carry out duties autonomously, and work effectively in a team environment
- Uphold a strict level of confidentiality.
- The ability to connect with and build strong professional relationships.
- Ability to thrive in a dynamic environment.
- Adapt to changing demands and responsibilities.
- Excellent written and verbal communication skills.
Applications for this position will close on 30th June 2024.
To apply for this position, please submit an application addressing the above requirements and including a cover letter with a detailed curriculum vitae.
Please note: only successful applicants will be contacted.
