Executive Assistant & Team Assistant

Note: This is a part-time role and the expectation is to work 2 days per week.Why work for us?A career at Janus Henderson is more than a job, it's about investing in a brighter future together.Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.Our Values are key to driving our success, and are at the heart of everything we do:Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds TrustIf our mission, values, and purpose align with your own, we would love to hear from you!Overview of the roleYou will be responsible for supporting the Australian Fixed Interest team. You will also work alongside the Distribution, Marketing, Product, Compliance and Operations teams to ensure effective coordination and communication between the teams. Additionally, you will help coordinate client activity including in-house visits by clients, together with the Melbourne Office Manager and other Distribution team members. You may also be called upon for some base level development of documents, presentation slides and spreadsheet analysis utilizing the assistance of other teams and their members.Your opportunityYou will:Provide a range of services and functions to assist the Head of Australian Fixed Interest and Fixed Interest team in the performance of their roles. Which will include:Providing Executive Assistance to the Head of Australian Fixed InterestDiary, meeting and travel management/planningClient communication and liaisonCo-ordination of team activitiesCo-ordinating International visitor schedulesData managementManagement of document storageProduction of documents, using Word, Excel and PowerPointBasic level of analytics work (training can be provided) to assist in production of Excel, Word, PowerPoint documents to assist the Head of Australian Fixed InterestExpense management including invoice and credit card processingManagement of relevant third party providers, including travel, office equipment and supplies, caterers, function managers etcAssisting other Janus Henderson employees with administrative tasks as requiredWorking closely with the other EA's in the Sydney/Melbourne office and utilization of their assistance when requiresWorking closely with Janus Henderson Staff in London/Denver regarding Australia visits, meeting schedules and ongoing communicationYour role will require you to interact with other Janus Henderson offices, employees and third parties based in different time zones such as the UK, USA and AsiaCarry out additional duties as assigned.What to expect when you join our firmHybrid working and reasonable accommodationsPaid volunteer time to step away from your desk and into the communitySupport to grow through professional development courses, qualification reimbursement and moreAll-inclusive approach to Diversity, Equity and InclusionParental leave benefitsComplimentary subscription to Headspace - the mindfulness appCorporate membership to ClassPass and other health and well-being benefitsAll employee events including networking opportunities and social activitiesSupervisory responsibilitiesNoMust have skillsProven experience as an Executive Assistant or other relevant administrative support experience to senior managementIn-depth understanding of the entire MS Office suiteAbility to meet deadlines in a fast-paced quickly changing environment.A proactive approach to problem-solving with strong decision-making skillsAbility to multi-task and prioritize multiple projects and maintaining a strong attention to detailThe ability to manage several projects simultaneously, yet still maintaining a strong attention to detail with good 'auditing' skillsProfessional level verbal and written communications skillsA team player and possessing a client centricity mindsetEither having, or able to develop a good understanding of the business operations of a fund management companyAbility to deal with business units across time zones and regionsA flexible approach to work requirements when and if required, particularly related to office hours or day-to-day duties as requiredNice to have skillsAt least 5-8 years working experience within the financial services industry; prior experience in the asset management industry a plusPotential for growthMentoringOn-the-job training expanding technical skillsLeadership development programsRegular trainingCareer development servicesContinuing education courses