Executive Assistant To Deputy General Manager

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 6
Location: Nepean Campus - Nepean Health Hub
Remuneration: $77,623.75 - $79,458.87 per annum
Hours Per Week: 38
Requisition ID: REQ460143
Applications Close: 28/01/2024
With CORE Values of Collaboration, Openness, Respect and Empowerment,
working with us will ensure your professional life is provided every opportunity to succeed and develop in your chosen career role.
What we can offer you (for eligible employees):
· Accrued Day Off (ADO) (for full time employees)
· Opportunity for extra tax savings through Salary Packaging
· Novated Leasing
· Great education opportunities through Education Training Service which offers over 110 courses each year
· Access to our Employee Assistance Program (EAP) for staff and family members
· Fitness Passport
What you'll be doing:
An opportunity has become available for a highly reliable and qualified Executive Assistant to join the Nepean Executive Unit. This is on a Permanent Full Time assignment. The Executive Assistant to the Deputy General Manager in the Nepean Executive Office is responsible for providing high level executive secretarial and administrative support to the Deputy General Manager and manages the Executive Assistant Team.
This is an exciting time to join the team and no two days are the same. In this position, you will provide efficient and affective office management systems and processes to ensure timely and accurate responses, including developing systems and improve efficiencies to existing processes within the Nepean Executive unit across areas such as administrative support, purchasing, recruitment and rostering functions. This will also include coordinating all correspondence and briefings within variable deadlines, using initiative and judgement to ensure efficient and appropriate handling of documents. This may include Prepare and/or research information for various documentation including presentation material, conference papers, memorandums, letters, internal briefings, reports, et.al. as well as prepare agendas and other papers including, draft terms of reference for meetings and committees chaired by the Deputy General Manager. Record minutes and prepare agendas for meetings within the Directorate and ensure follow- up action is taken on matters determined. Maintain the Deputy General Managers diary including management and coordination of to ensure efficient and appropriate use of time, monitor and screen telephone enquiries.
An eligibility list may be created for future vacancies.
About us:
Nepean Blue Mountains Local Health District (NBMLHD) is a wonderful place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry, we provide a range of public health services to the Nepean and Blue Mountains and Lithgow Region.
NBMLHD: is committed to achieving a diverse workforce. We strongly encourage and welcome applications from all ages and genders, Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, refugees, people of diverse genders and sexuality, and people with disability.
All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). Additionally, Category A workers are required to receive a booster dose three months after completing the primary course of COVID-19 vaccinations. New applicants must have completed the vaccination course prior to commencement with NSW Health, or provide an approved medical contraindication certificate (IM011 immunisation medical exemption form) certifying the worker cannot have any approved COVID-19 vaccines available in NSW.
Acceptable proof of vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement or AIR COVID-19 Digital Certificate. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.
Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified and must not exceed the duration or conditions associated with the current visa.
Selection Criteria to be Addressed: * Demonstrated experience and proficiency in providing high level executive assistance and support to a senior executive including a proven capacity to operate effectively in a complex environment demanding confidentiality, flexibility and discernment

• Demonstrated ability to provide leadership to an administrative team in an Executive unit
• Exceptional interpersonal skills including sound oral and written communication
• Proven high level of Organisational skills including the ability problem solve, prioritise workload and meet deadlines supported by a demonstrated capacity to exercise initiative and judgment, including the demonstrated ability to prioritise multiple tasks
• Advanced proficiency in preparing various documentation (memorandums, agendas, minutes, letters, internal briefings, reports, presentations etc) using Microsoft office suite of applications
• Experience using an electronic records management system such as TRIM
• Working knowledge of systems that support business processes including purchasing, recruitment and rostering functions
• Highly developed negotiation and problem solving skills

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For role related queries or questions contact Michelle Azizi on