Executive Assistant To The Principal

5 days per week during school terms

St Edward’s College is an all-boys Catholic Independent School on the Central Coast of NSW with an enrolment of 1,000 students in Years 7 to 12. The College is governed by Edmund Rice Education Australia (EREA) NSW Colleges Ltd and provides a wonderfully rich and liberating education that fosters student spirituality and promotes the values of inclusivity, justice and solidarity. The College is driven by staff who are committed to making a difference in the education of boys. 

About the Role:

The Executive Assistant to the Principal demonstrates exemplary organisation and administrative skills and provides high level strategic administrative support the Principal and College Advisory Council.  The successful candidate will demonstrate support for Catholic philosophy and values and promotes sound practices especially as they relate to the operations of the College.

Key Responsibilities

The key responsibilities relative to this aspect of the role include, but are not limited to:  

1. Prepare, manage and review the provision of high-level College communications and correspondence including parent communications, reports, submissions, student references and notes to ensure the comprehensiveness, accuracy, and timeliness of written information.
2. Provide executive support to the College Advisory Council, including preparing Board minutes, Board papers, and Board meeting agendas in consultation with the Advisory Council chair, Principal and other relevant College staff.
3. Provide professional and administrative support to the Principal, including diary, calendar and travel management.
4. Provide support for key College administrative and management functions, including confidential document management and human resource functions. 
5. Develop and oversee the implementation and evaluation of administrative practices, systems and procedures to optimise efficiency and support the achievement of quality outcomes. 
6. Assisting with the management and organisation of administrative support staff including staff absences, work performance, professional learning. 

Essential Criteria:

• Has an affinity with and appreciation for the charism of Blessed Edmund Rice and the EREA Charter Touchstones.
• Proven experience in administration or management supporting Executives, Boards/Committees and senior leaders to achieve organisational and operational objectives.
• Extensive knowledge of Microsoft Office, database systems and the Adobe suite with the ability to learn new software and an aptitude for learning new skills and increasing professional knowledge.
• Confidence in dealing with a range of people with an understanding of the importance in exercising confidentiality, discretion and initiative.
• Outstanding organisational, planning and time management skills with an ability to manage competing complex tasks simultaneously.
• Strong verbal and written communication skills, with the ability to draft professional correspondence and create impactful presentations.
• Strong problem-solving skills and the ability to think critically in a fast-paced environment.
• A methodical and concise approach to the job and a high level of attention to detail in order to complete various proofreading tasks and projects.  
• Experience in overseeing and managing the work of staff in administrative roles.
• Demonstrates an excellent understanding of the importance of the effective administrative responsibilities of the role in supporting the education of young people.
• A courteous, engaging and efficient manner, with a customer service focus and a demonstrated ability to work collaboratively in a team and autonomously.
• The ability to deal with difficult situations or unexpected events and support those involved.
• A commitment to the ongoing and proactive protection and safeguarding of children and a NSW Working with Children Clearance number, or willingness to obtain.

 Applicants are asked to provide: 

1) A cover letter outlining reasons for your interest in the position (no more than two pages)

2)  A statement addressing the Essential Criteria listed above (no more than four pages)

3) A curriculum vitae (two referees including current employer)

St Edward’s College is an Equal Opportunity Employer. Aboriginal and Torres Strait Islander people are encouraged to apply. All candidates will be subject to EREA and legislative screening procedures. These checks are consistent with EREA’s commitment to child protection policies and procedures. Edmund Rice Education Australia is committed to ensuring the safety, wellbeing and dignity of all children and young people. 

For a copy of the role description, visit https://www.stedwards.nsw.edu.au/our-college/employment/positions-vacant/

PLEASE NOTE APPLICATIONS WILL NOT BE ACCEPTED VIA SEEK.  Full applications including the three documents listed above MUST be emailed directly to the Principal via *********@stedwards.nsw.edu.au by the closing date of 5 pm Tuesday 5 March.  Please ensure your application addresses the Essential Criteria outlined above.