AddressExecutive Assistant
Location: Head Office, Traralgon, Victoria
Job Type: Full-time, 40 hours per week (Monday to Friday)
Reports to: CEO/COO
Award: Health Professionals and Support Services Award
About PhysioChoice:
PhysioChoice (Gippsland Physiotherapy Group) began as a single physiotherapy practice in Morwell in 1995. Now the largest privately owned physiotherapy business in Australia with practices in Victoria, NSW, South Australia, Queensland, and Western Australia. We offer a wide range of physiotherapy and allied health services, including services to aged care facilities across the country. Our team of over 350 dedicated employees embodies our commitment to exemplary service.
In response to the evolving healthcare landscape, we have diversified to include PilatesChoice and CorporateChoice Health Care, catering to a wide demographic with varied health and wellness needs. At PhysioChoice, we are committed to providing unparalleled services to our patients, clients, and corporate partners. Our vision is to be pioneers in Physiotherapy and Allied Health Services, fostering health and wellness for individuals, aged care residents, and businesses.
Position Summary:
We are seeking a dynamic and highly motivated Executive Assistant to join our team. This role will support the CEO and COO in the daily operations of our national business from our Head Office in Traralgon, Victoria. The ideal candidate will be a high achiever with a strong work ethic, an analytical and entrepreneurial mindset, and a desire to progress into senior leadership.
Key Responsibilities:
- Assist the Executive team in daily business operations.
- Provide administrative support to the CEO and COO.
- Provide facilities support across all locations.
- Assist head office departments when short-staffed.
- Address staffing issues as they arise.
- Ensure efficient scheduling of services across multiple sites.
- Assist in the setup of new locations.
- Handle routine tasks and customer issues, escalating high-priority items as necessary.
- Weekly reporting of business statistics.
- Procurement of equipment, supplies, and materials.
- Identify best practices for more effective and efficient systems and procedures.
- Maintain customer service standards.
- Ensure a safe, healthy, and hazard-free environment for staff, complying with PhysioChoice Policies and Procedures
Qualifications:
Bachelor’s Degree in Business, Project Management, or relevant work experience.
Skills and Attributes:
Excellent written, analytical, and verbal communication skills.
Demonstrated experience in Strategy and Project Management within a leadership team.
Aptitude of all head office functions.
Strong knowledge of Microsoft programs.
Aptitude for learning new software packages, including automation and AI software.
High degree of accuracy and record-keeping.
Ability to work in a team environment and with limited supervision.
Ability to multitask and adapt to changing priorities.
Understanding of facilities issues and troubleshooting.
Why Join PhysioChoice?
At PhysioChoice, we pride ourselves on fostering a collaborative and dynamic work environment. You will be part of a team dedicated to innovation, excellence, and positively impacting the health and wellness of communities across Australia. We offer opportunities for professional growth and the chance to work in a supportive and engaging workplace.
Compensation for this role will be commensurate with experience.
Closing date for applications 5th of July 2024
