Executive Assistant

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. 

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

We are seeking an accomplished Executive Assistant skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Managing Director of Office Leasing / Director in Charge, Sydney CBD based in our CBD office. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry while you support and provide invaluable administrative support to a driven, industry leading National team.

The ideal candidate will hold strong administrative experience and be seeking a challenging support role within a fast-paced office environment.

Please note: This is a 12-month fixed term contract with a start date of late April/early May.

Some of your key responsibilities will include:

• Providing administrative and secretarial support, including diary and email management.
• Drafting communication, including announcements, meeting agendas and presentations on behalf of the Managing Director to external and internal clients.
• Assisting the Managing Director to drive and successfully execute key initiatives and general leadership.
• Coordinating the preparation of client meetings and functions.
• Setup for meetings including any required catering.
• Preparing expense requests, processing credit card payments and other financial transactions.
• Organising international travel and other related arrangements (flights, transfers hotel bookings).
• Updating of internal databases.
• Assisting in maintenance of accurate records on team budgets and financial reports.
• Preparation and collation of submissions, presentations, and reports.
• Disseminating information to internal business services platform as required, including Finance, HR, Marketing, Research, PR and IT.

To meet the challenge of this role, you will bring the following skills and experience:

• Recent and relevant experience in a similar executive support role.
• Strong MS Office skills, particularly in Word, PowerPoint, and Excel.
• High attention to detail and accuracy.
• Strong time management and ability to multi-task.
• Professional communication skills.
• Strong client-orientated approach.
• A real estate or property background is highly regarded, but not necessary.

Please apply with your CV or call Isabelle Porcia - Recruitment Executive on 02 9347 0847
for more information.

Please be advised that applications will only be accepted directly rather than via recruitment agencies.
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