AddressWhat you will be doing
- Assess and prioritise requests to facilitate the optimal use of the General Manager's time.
- Proactively manage and coordinate the General Manager's electronic diary and email, including preparation and organisation of meetings, conference, seminars, accommodation and travel arrangements.
- Manage the administrative functions associated with the Office of the General Manager including preparing meeting agendas and minutes, briefs and other documents, through the provision of high quality confidential secretarial support.
- Assist the General Manager and Senior Business Services Officer with project work as required and providing high quality advice to staff at all levels on procedures and administrative standards.
- Liaise and build strong relationships with the Office of the General Manager, Service Delivery, and with officers at all levels within the department, and other public and private sector organisations in relation to Office of the General Manager activities.
- Contribute to a positive team culture focused on collaboration, communication, and cultural capability, including for Aboriginal and Torres Strait Islander peoples.
- Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines and the need to maintain confidentiality and act with discretion.
- Support and help maintain a workplace safety culture by ensuring that all policies and practices concerning Workplace Health and Safety are applied and a part of day to day operations.
What we are looking for
- Demonstrate the ability to provide high level administrative support and services to a senior executive.
- Successfully coordinate multiple activities within tight timeframes, in a fast paced environment with competing priorities.
- Successfully build and sustain positive relationships with team members, stakeholders, senior management and customers.
- Demonstrate high level communication and interpersonal skills to achieve outcomes and influence stakeholders.
- Maintain confidentiality, proactively analysing administrative service and system issues, identifying practical and creative solutions and successfully implementing them.
Applications to remain current for 12 months.
Job Ad Reference: QLD/563075/24
Closing Date: Wednesday, 22nd May 2024
