Executive Coordinator (Affirmative Measures)

APS Level 6 - Salary range: $80,249 - $91,279 pa/pro rata.

About the Role
The Executive Coordinator will be responsible for supporting the Executive Director and the general coordination and reporting activities across the allocated Group. You will be an important point of contact for the Group and provide executive support and administrative services to the Executive Director including but not limited to:

• Having responsibility for managing: Scheduling and logistics of meetings / Diary management Plan appointments and events
• Travel arrangements Preparations for meetings o Follow-up actions from meetings Assisting with, and coordinating, group administration.
• Point of contact between Executive and staff.
• Providing secretariat support for Group meetings, including compiling the agenda, disseminating papers, taking minutes, and following up actions.
• Developing systems, procedures, and controls for quality assurance and to ensure well-managed, monitored, and timely workflow.
• Coordinating, tracking, and responding as appropriate to incoming correspondence and other documents.
• Review and update briefs, create reports as well as other communications.
• Establishing strong working relationships across the groups and institute.
• Communicating professionally and respectfully with internal and external stakeholders at all levels.

Cultural Capability
You will be aware of the Commonwealth Aboriginal and Torres Strait Islander Cultural Capability Framework and ways of knowing, doing and being. In particular, you:

• Understand Aboriginal and Torres Strait Islander business within the agency and the outcomes the agency is responsible for delivering.
• Engage with Aboriginal and Torres Strait Islander colleagues and employees in a sensitive and equitable manner.
• An understanding of the AIATSIS vision to create a world in which Aboriginal and Torres Strait Islander people’s knowledge and cultures are recognised, respected, celebrated and valued.
• Take the perspective of others, seeking to understand Aboriginal and Torres Strait Islander peoples’ point of view and experiences. 

Our Ideal Candidate
The ideal candidate will have:

• High level competence and capability in undertaking a diverse range of organisational and administrative tasks, as successfully demonstrated in similar previous position(s)
• Demonstrated ability to set priorities, meet deadlines and work flexibly and autonomously.
• Ability to communicate professionally and respectfully with a wide range of internal and external stakeholders at all levels
• Demonstrated proficiency in written and verbal communication skills, including the ability to concisely summarise information.

What we offer

We understand that you will work best when you have a healthy work-life balance and can attend to your family commitments. That is why we offer,

Great salary conditions including individual flexible salary arrangements (negotiated).

15.4% Superannuation

Competitive leave entitlements, including 20 days annual leave, 18 days personal leave, up to 14 weeks maternity leave and other parental leave, and the ability to purchase extra leave.

Paid leave during end of year shutdown

Health benefits including, reimbursements for health promotion activities, eye health and flu vaccinations.

Flexible working conditions

Opportunities for further education, professional development and study assistance will be available. You can also expect personal development planning activities and to work in a supportive learning environment.

Contact
If you have any questions about the role, you can contact Caroline Hughes on 02 6129 3*** or ***************@aiatsis.gov.au

This is an Affirmative Measures opportunity

This position will be filled using the Affirmative Measure provision, which allows for the targeted recruitment of Indigenous Australians into the Australian Public Service. The vacancy is only open to Aboriginal and/or Torres Strait Islander people. The filling of this employment opportunity is intended to constitute an Affirmative Measure under section 8(1) of the Racial Discrimination Act 1975.