AddressAbout Us
Affinitas Legal is a specialist boutique family and Estate Planning law firm in Stirling, Western Australia. We are seeking a Legal Receptionist/office manager to assist day to day operations of the firm. You will work with great people with a lovely culture and have an engaging and varied role to keep the job interesting!
This is a full-time role. Experience in the legal industry is preferred but not essential and previous experience in the family law industry would be an added bonus. Remuneration will commensurate with candidate experience.
Some of the duties will include:
You will be the first point of contact for the firm, so we are looking for someone who can uphold our strong reputation as you assist our clientele and other stakeholders.
- Answering calls, greeting clients, screening clients, forwarding calls
- Mail handling, filing, scanning, copying and uploading files to the practice management system
- Management of appointment and court calendar
- Maintaining the reception, board room, kitchenette and common areas neat and tidy.
- Assisting file management – opening/ closing/ archiving files in Actionstep
- Maintaining copy/ stationery/ staff amenities areas
- Looking after archives
- Assisting with the case settlement process
- Formulating routine correspondence (letters and emails based on the template) professionally and courteously.
- Preparing and filing basic court documents.
- Liaising with court staff regarding administrative matters.
- Supporting lawyers and office managers when required
- Administrative and secretarial tasks as required: preparing client files and inputting them into data management files, copying and indexing briefs of evidence, scanning files into an electronic database, assisting with managing electronic and physical file databases, and updating briefs of evidence.
Skills required to be successful:
- Always professionally attired with a confident and courteous telephone manner to match
- Ability to work effectively with people at all levels in a professional and friendly manner
- Helpful, friendly attitude and takes initiative
- Trustworthy and loyal with an excellent work ethic
- Ability to juggle competing tasks with minimal fuss
- Good memory and strong attention to detail
- Ability to use Actionstep, Microsoft office 365, excel, and word.
- Solid administrative and typing skills
If you are the one for the job and believe you have what it takes to make this role a highly successful one, please provide a cover letter and resume.
It is advantageous if you have had previous experience in a similar role
