Library Venues Assistant

Job Reference: 1188302 University Library The TL Robertson Library is a vibrant hub of knowledge at Curtin University which provides an array of innovative services and programs to support the University’s research and the development of students as independent learners and researchers. Open 24/7, the library stands as one of Western Australia's busiest, bustling with study spaces, exhibition areas, a creative Makerspace and numerous function and event venues! The event spaces are open for booking by university staff and student clubs, which cater to conferences, seminars, and various functions, welcoming external visitors alongside Curtin staff and students. Your new role We are seeking an organised Library Venues Assistant to play a crucial role in optimizing our venue spaces for events on a full time, continuing basis. In this role you will coordinate venue spaces, communicate with a variety of university stakeholders, and manage event bookings and schedules. You will also provide support to the Coordinator, Library Exhibitions and Programs, with tasks relating to Library exhibitions and the Library’s Communications Officer for other general Library communications and promotions tasks. This role requires you to be flexible in your working hours as events start at different times and you will play a crucial part in ensuring customers’ events get off to a great start. In this role, you will: Manage bookings efficiently, demonstrating strong organisational skills. Effectively communicate with diverse university stakeholders to understand event requirements and manage venue spaces to suit their needs. Provide inductions for event organisers, covering equipment and facilities such as audiovisual and computing equipment, lighting, catering, and furniture. Coordinate and manage venue logistics effectively. Address any issues with space management and technology that arise. Administer a shared mailbox and calendar. Helping set up and dismantle events efficiently through to completion. Maintain knowledge of Library facilities as they evolve and provide specialist training and advice. Contribute to the Library’s promotional and communication program to promote Library activities, raise the Library’s public profile and enhance community engagement. We are looking for (the ideal candidate): Background in communications or venue coordination (desired). Excellent communication and interpersonal skills. Ability to network and build strong relationships. Proficiency in problem solving. High attention to detail. Demonstrates a strong sense of ownership and pride in their work. Physically capable to assist with setting up venues (moving tables, chairs etc). Basic technological proficiency to assist with setting up, troubleshooting and training others to use audiovisual (AV) equipment. Demonstrated ability to work independently and effectively as part of a team. Passionate about events and creatively minded. As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered. Only in limited situations will visa sponsorship situations be considered. To learn more about this opportunity, please contact Colin Sinclair, Manager, Systems & Infrastructure, Library Collections via email on colin.sinclair@curtin.edu.au or phone 08 9266 435. Why Choose Us? Our staff are an energetic, dedicated team of academics and professionals working together to provide Australia and the world with quality graduates and innovative research. Curtin is a friendly place where integrity, respect for one another, courage, excellence, and impact are a part of everyday life. Our vibrant Bentley campus includes a gym, childcare, medical centre, art gallery, hotel, endless food options including a supermarket, beautiful gardens, end-of-trip facilities, accessible parking, and excellent public transport connections. Global Excellence: Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings. Rewards Beyond Salary: Enjoy the perks of a generous superannuation contribution (17%) and customisable salary packaging benefits through Paywise. Time Well-Spent: Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Curtin University Leave (2 days), Study Leave, and Community Service Leave. Plus, access to Long Service Leave after 7 years of continuous service (65 days/13-week entitlement for full-time staff). Recognition for Prior Service: Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution. Health and Wellness: Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin’s wellbeing locations at https://tinyurl.com/mtyf3vad For more information about our university visit www.curtin.edu.au Join us! Please provide a cover letter, and your CV to allow us to assess your suitability for this role. To view a copy of the Position Description, please copy and paste the following link into your web browser. https://tinyurl.com/txd96a9b Applications close: 2:00pm AWST, Friday, 05 April 2024. Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin’s satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check. If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1), quoting the reference number. Please note we are not accepting applications from recruitment agencies at this time.