Office Manager

On behalf of our client, a well-established financial services firm, in the heart of the CBD with stunning opera house views, we are seeking an Office Manager to join the business permanently. This role will be based on reception and require you to ensure the office is running smoothly, assist with the running of internal and external events and manage the facilities within the business. 

We are looking for someone who understands the office experience and how important this is, looking at all things small to large to ensure the office runs smoothly. The ideal candidate will come from hospitality/ hotel service/ corporate office experience, have exceptional attention to detail, and great teamwork skills. You must present well, have the ability to manage multiple stakeholders and have excellent customer service skills. 

Responsibilities: 

• Support the business and everyone in the office to have a good office experience.
• Being the liaison for the building management 
• Uplifting the client experience 
• Looking at strategies to be sustainable and have a strong focus on this in everything you do
• Ensure the office runs smoothly 
• Working with the team to redefine processes and systems 
• Management of answering phones and greeting guests 
• Coordination of mail including regular mail and couriers 
• Equipment repair calls and liaising with building management
• Liaising with and managing suppliers such as couriers, stationary, and office cleaners;
• Authorise purchases for stationery and general office supplies
• Management and control of petty cash
• Ensuring continuous improvement of office administration systems for example mail and courier systems to facilities
• Organise, manage and maintain meetings and appointments
• Interacted daily with staff, executives, clients, partners, vendors and visitors.
• Coordinated the scheduling of conferences, and events and distributed minutes for the same.
• Analyse reports/emails/memos to determine their significance of distribution.
• Work with the team to organise and fun events for internal and external clients. 
• Managing and coordinating the meeting rooms
• coordinating security passes

 Key requirements: 

• Must have Office Management experience and be able to liaise with building management 
• Hospitality/ Service Background preferable 
• Experience as a Receptionist, understand strong customer service skills 
• Great manners, team player and someone who cares about the details for the office experience 
• Events experience (not essential) 
• high energy, positive-minded, self-starter who prides themselves on their customer service and passion for sustainability

This role has real growth potential – the ability to take on more responsibilities and have true ownership of this space. 

If the above sounds like you and you are looking for the next step in your career with a highly regarded firm in Sydney CBD then please send your CV immediately to Holly Moore at ***************@marsrecruitment.com.au

Please note, that only shortlisted candidates will be contacted.