Part Time Admin Assistant - Accounts Payable And Finance Support

Forest Hill College is based in the Inner East region of Melbourne with a student body of 500 local students and 50 International students and we pride ourselves on our commitment to high expectations for success.  

Our goal is to attract staff who are committed to practice excellence and strive toward continuous pedagogical improvement. To support our staff we have a documented and viable curriculum that is regularly reviewed and improved upon. We have an embedded instructional model and we have consistent and predictable routines providing a calm and orderly learning culture

Our adherence to the Positive Education philosophy fosters a growth mindset, grit and resilience for all staff and students and our Leadership Team provides effective leadership that allows every teacher to be their best.

Our students are focussed and engaged and are dedicated to achieving their personal best, learning in contemporary learning spaces and 2 large ovals.

We are very proud of our school and are seeking staff who wish to join a vibrant, committed learning environment.

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

This position does not generally require attendance during school holiday periods unless specifically requested by and agreed with the Principal.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

The responsibilities of this position will encompass the following:

• Deliver administrative services within the school.
• In consultation with the Principal Team and Business Manager, determine and manage work priorities to ensure timely and on time delivery of requirements.
• Develop and implement strategies to ensure effective administration procedures.
• Maintain school's records system, including computerised student, staff and school records.
• Coordinate the implementation of requisitioning, purchasing and issuing procedures.
• Manage client reception.
• Assist with mail outs.
• Liaise with school staffs regarding administrative support requirements and assist with delivery of same as required.
• Deliver exemplary customer service and prepare written communcation of a professional standard.
• Ensure knowledge of College events queries can be addressed to a high level.
• Answer incoming calls to the College and refer them to the appropriate staff member.
• Assist with liaision and communcation between parents, students, teachers, other staff and members of the wider community.
• Ensure work areas and the reception spaces are maintained in a clean, safe and ready to use condition.
• First Aid - apply first aid to students and staff.  Maintain first aid room and supplies.  Maintain accurate first aid records and follow College and Department policies and procedures.  
• Filing and archiving.
• Administer functions as assigned, such as facilities hire, Accounts Payable, camps and excursion support, student records (International Student Program and Local students) and accounts receivable.
• Provide general administrative, finance and HR support to the Business Manager.
• Process enrolments and assist in bookings for College tours and post tour communications.
• Assist with the preparation of College publications. 
• Process receipts for College fees and events.
• Respond to queries regarding charges for College fees and events.
• Administration support for the planning and delivery of College events.
• Utilise College platforms correctly such as Compass, Teams and CASES21.
• Administer and maintain Excel spreadsheets to support assigned duties.
• Other general and adminstrative duties as directed by the Business Manager or Principal Team.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for this position. Should you be successful, you will be given the opportunity to negotiate your preferred time fraction as part of the recruitment process.

The Department of Education (the department) is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the department. The department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the department and supports for Aboriginal and/or Torres Strait Islander people in the department. Mobile: 0477 726 *** or email on: **********@education.vic.gov.au

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

This position requires attendance three days per week during school terms.  Attendance hours are 8:15am to 4:15pm each day or as otherwise agreed.

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx