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Form of workABOUT US
We are commercial and residential building company, all of our work is based in central Victoria with an office in Keilor East. We specialize in commercial and high end residential construction.
Whelan Master Builders are celebrating 15 years of building excellence. We are a small, but growing company that focuses on delivering a seamless construction experience with great emphasis placed on attention to detail.
This is a great opportunity to join a stable, reputable company, at the start of an exciting growth phase. You will work on exciting and unique projects, and be part of a supportive team. Our employees are our life-blood and you will be well-supported in your role, with opportunities for personal growth and skills development.
We encourage you to check out our website: www.whelanmb.com.au
THE ROLE
As we are growing, Whelan MB has an amazing opportunity for a part - time Contract Administrator to join our team. The role involves assisting our Head Estimator/ Contract Administrator to complete the following tasks:
- Providing a high standard of office administration services to ensure the smooth and efficient running of the business.
- Developing effective working relationships with a broad range of clients, contractors, consultants and internal customers.
- Showing an understanding of the commercial and residential building process.
- The ability to read and interpret architectural, engineering working drawings, soil reports and specifications relevant to all construction projects.
- Site set-up – manage site set-up checklists, produce signage and prepare office and site folders; OH&S requirements for the site
- Administrate and manage - RFI's, Variations, PC/ PS allowances, EOT's, AI’s etc.
- OH&S – ensure all subcontractors comply with safety induction and insurance requirements.
- Liaising with site-foreman/ Construction manager on job programs, RFI's, variations, AI's, shop drawings, issues, permits, budgets, claims, other. Ensure everyone is “in the loop” and the project is on schedule.
- Attending site meetings occasionally, may need to take minutes and action.
- Contacting the architect, Engineers/ Subcontractors for issues, changes to drawings, costs, other.
- Issuing work/ Supply orders to the successful contractors/ suppliers, to be signed off by the Construction Manager ensuring returned signed agreements and OHS documentation are received from all contractors before they commence works onsite
- Providing assistance to Site Foremen in establishing the site office files and procedures in accordance with the requirements of the Integrated Management System.
- Coordinate orders and deliveries to sites in conjunction with the Construction Manager and Site Foreman
- Regularly review the construction programs with contract admin, site foreman and Construction Manager.
- The compilation and distribution of client handover package at practical completion stage of the project
- Manage project defect register
ABOUT YOU:
To be considered for this role, you will demonstrate:
- Demonstrated experience in construction administration
- Minimum of 5 years’ experience in the construction industry
- Strong ability to interpret all working drawings and relevant construction documentation
- A high attention to detail, ability to think ahead and plan accordingly; have good time management and be well organized
- Good communication skills - written and oral
- Experience in the use of Procure is a distinct advantage but not essential
- Intermediate skills in MS Office
Whelan Master Builders is an equal opportunity employer and persons of Aboriginal and Torres Strait Islander descent are encouraged to apply.
